PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD

RESERVE, LA - Meeting of April 3, 2012

ITEM 1:  The Chair called the meeting to order and read the following call:

HONORABLE MEMBERS OF THE SCHOOL BOARD

Parish of St. John the Baptist

Dear Board Member:

Upon call of the President, the St. John the Baptist Parish School Board will meet in special session at the School Board Office Conference Room, Reserve, Louisiana, on Tuesday, April 3, 2012, at 10:00 a.m.

An agenda for the meeting is attached.

Sincerely, s/Courtney P. Millet, Ph.D.

Superintendent/Secretary

The Chair called for a moment of silent meditation followed by the Pledge of Allegiance.  

ITEM 2.  ROLL CALL OF MEMBERS:

PRESENT: Messrs. Jack, Keller, Wise, Bacas, Triche, Sanders.

ABSENT:  Burl, DeFrancesch, Jones, Johnson, Nicholas.

There were 6 members present, 5 absent.

ITEM 3.  Approval of Minutes:  Meetings of March 15, 2012 and March 28, 2012.

A  motion was made by Mr. Triche, seconded by Mr. Wise, to , to accept the minutes of the March 15, 2012 and March 28, 2012  meetings as printed and published. There were no objections.

The motion carried.

6 Yeas - Jack, Keller, Wise, Bacas, Triche, Sanders.

4 Absent - Burl, DeFrancesch, Jones, Johnson, Nicholas.

ITEM 4.  Trista Brazan, Executive Director, United Way.  Ms. Brazan introduced herself to the Board and explained the Dolly Parton Imagination Library Program. She stated that Dolly Parton launched this program in 1996 to benefit the children in her home county in East Tennessee. The purpose is to foster a love of reading among preschool children and their families by mailing free, high-quality, age-appropriate books directly to children’s home each month.  St. John United Way has made this program available to all children, age birth to five, in St. John Parish.  Once registered, each child will receive one free book, every month until he/she turns five years old.

Dr. Millet thanked Ms. Brazan for her informative presentation.

Mr. Jones arrived at 10:15 a.m. and was recorded as present.

ITEM 5.  PERSONNEL MATTERS: Dr. Leigh Ann Beard, Director of Human Resources.

a.   Personnel Changes (Requires action by the Board). Dr. Beard presented the following Personnel Changes for approval:

I.    PROFESSIONAL

      A.   Extended Sick Leave (Medical)

1.       Odeal Alexis, Teacher - Garyville/Mt. Airy Magnet School, January 3 - February 16, 2012

2.       Sharon Diehl, Teacher - Emily C. Watkins Elementary, January 13 - 23, 2012

3.       John Cunningham, Teacher - Emily C. Watkins Elementary, January 17 - 30, 2012

4.       Eric Hancock, Teacher - Lake Pontchartrain Elementary, February 6 - 8, 2012 & March 1 - 2, 2012

5.       Jacqueline Cockerham, Teacher - East St. John High, February 29 - March 22, 2012

6.       Dawn Landry, Teacher - West St. John Elementary, March 16 - May 24, 2012

      B.   Retirement

1.       Antoine Edwards, Teacher - West St. John High, May 24, 2012

II.    CLASSIFIED

      A.   Extended Sick Leave (Medical)

1.       Bobbie Turner, Bus Driver – Transportation, March 21 - May 24, 2012

2.       Zelia Jackson, Paraprofessional - East St. John High, March 21 - 22, 2012

      B.   Retirement

1.       Amy Smith, Paraprofessional - Lake Pontchartrain Elementary, May 25, 2012

2.       Betty Dennis, Custodian - Emily C. Watkins Elementary, May 31, 2012

A motion as made by Mr. Wise, seconded by Mr. Bacas, to accept he Personnel Changes as presented in globo.  There were no objections.

The motion carried.

7 Yeas - Jack, Keller, Jones, Wise, Bacas, Triche, Sanders.

4 Absent - Burl, DeFrancesch, Johnson, Nicholas.

ITEM 6.  Dr. Leigh Ann Beard – Recommendation to fill a vacant Instructional Technology Master Teacher position.

Mr. Herbert Smith presented this item.  He stated:  “On Wednesday, September 28, 2011, Ms. Bonnie Dinvaut, Mr. Bob Bourgeois and Dr. Beard met as a committee to interview for the position of Instructional Technology Master Teacher.  The following were interviewed:

Ms. April Schroeder

Ms. Loreta Orvis

Ms. Patricia Alford

Ms. Tanya Faucheaux

As a result of the interviews, the committee recommended Tanya Faucheux to fill this position.

A motion was made by Dr. Keller, seconded by Mr. Bacas, to accept the recommendation of the committee of Tanya Faucheaux to fill the position of Instructional Technology Master Teacher. There were no objections.

The motion carried.

7 Yeas - Jack, Keller, Jones, Wise, Bacas, Triche, Sanders.

4 Absent - Burl, DeFrancesch, Johnson, Nicholas.

ITEM 7.  CSRS – Request Board approval to add Backflow Preventer project to the $46 million bond issue project list.

Mr. Todd Mann, CSRS, stated that St. John Parish is implementing the required cross connection control and backflow prevention program in accordance with mandates established by the Louisiana Department of Health & Hospitals.  The School Board is therefore required to provide functioning, certified, backflow preventers at all owned facilities.  The Advisory Council was convened on Friday, March 23, 2010 and recommends approval of this project, with funding from the remaining balance of the $46 million Bond Issue.  Board approval will allow the design work to commence immediately in anticipation of the construction work being completed this summer in order to meet the august 1, 2012 deadline imposed by the Parish.

A motion was made by Mr. Jones, seconded by Mr. Triche, to approve the addition of Backflow Preventers to the $46 million bond issue project list.  There were no objections.

The motion carried.

7 Yeas - Jack, Keller, Jones, Wise, Bacas, Triche, Sanders.

4 Absent - Burl, DeFrancesch, Johnson, Nicholas.

ITEM 8. CSRS – Request Board approval of proposed Project List for the upcoming $11.6 million Bond Issue.

A motion was made by Mr. Triche, seconded by Mr. Jones, to approve the proposed Project List for the upcoming $11.6 million Bond Issue.  There were no objections.

The motion carried.

7 Yeas - Jack, Keller, Jones, Wise, Bacas, Triche, Sanders.

4 Absent - Burl, DeFrancesch, Johnson, Nicholas.

Mr. Bacas asked that the approved list be made available to the public at all local libraries.

St. John the Baptist Parish Schools

Order of Magnitude Project Budget Figures*

$11.6 Million Bond Issue - CATEGORIZED DETAIL - Proposed Projects

CDC: Provide child-ADA-compliant water fountains

ESJH: Provide ADA-compliant Faculty Restroom

JLO: Provide ADA-compliant sidewalk to Gazebo

ESJE: Repair roof leaks over Cafeteria & Kitchen

ESJH: Repair damaged bus drop-off canopy

ESJH: Rehabilitate west roof expansion joint on Main Building

ESJH: Repair/replace eastern portion of Main Building roof

ESJH: Repair roof leaks over Cafeteria

ECW: Repair roof leaks

FWE: Rehabilitate metal roof system

FWE: Repair/replace gutters and downspouts

GMA: Rehabilitate metal roof system

GMA: Repair leaks at window-wall systems

JLO: Correct window leaks and repair plaster at Cafeteria

JLO: Correct window leaks at 2nd Floor

LPE: Repair/replace built-up roof system.

SBO: Repair roof leaks and seal doors at Media Center

SBO: Repair roof framing and re-roof Godchaux Grammar School

ESJE: Repair/replace HVAC units in 200 Building

ESJH: Repair/replace (+/-20) HVAC units & remove cooling tower

ECW: Correct various electrical deficiencies

FWE: Repair/replace HVAC units in Library

FWE: Repair/replace HVAC units in Cafeteria

FWE: Correct electrical deficiencies

FWE: Repair/replace exhaust fan at Kitchen

GMA: Correct electrical deficiencies

GMA: Repair/replace HVAC units in Cafeteria

GMA: Repair/replace HVAC unit in Science Lab

JLO: Repair/replace boiler and pumps

JLO: Repair/replace F.A. intake unit on Kitchen roof

LPE: Repair/replace chiller

LPE: Repair/replace boiler

LPE: Repair/replace RTU on Kitchen roof

LES: Repair leaking CW piping in K-2 Building attic space

LES: Repair/replace boiler(s).

LGA: Repair/replace (6) HVAC units in Main Building

WSJE: Repair/replace HVAC units in Cafeteria

WSJE: Repair/replace HVAC units in old Administration area

WSJH: Repair/replace (+/- 20) HVAC units in Main Building

WSJH: Repair/replace HVAC units in Gymnasium

SBO: Repair/replace HVAC unit in File Server Room

SBO: Correct electrical deficiencies in former Warehouse area

ESJE: Correct wash-outs at subsurface drainage system

ESJH: Repair/replace paving and correct drainage deficiencies

ECW: Correct wash-outs and erosion at west property line

FWE: Correct wash-outs and erosion north and east sides

GMA: Rehabilitate paving at front entrance

JLO: Correct wash-outs and erosion on north side of MS Building

LGA: Correct drainage deficiencies

LGA: Rehabilitate loop drive

LGA: Provide new parking lot

WSJE: Lower catch basin

WSJH: Rehabilitate west driveway and correct drainage deficiency

ESJH: Upgrade fencing at east property line & at chiller enclosure

EJSH: Provide security cameras in F.H. and Freshman Buildings

ESJH: Upgrade public address system

FWE: Add security lighting on east side of building

GMA: Modify security lighting

GMA: Add cameras and DVR to security system

WSJH: Provide access-controlled security doors in Lobby

SBO: Provide access-controlled security doors in Annex Bldg.

Kitchen equipment repairs/replacement at various campuses

CDC: Rehabilitate remaining student restrooms

ESJH: Rehabilitate remaining student and faculty restrooms

FWE: Rehabilitate student restrooms

GMA: Repair/replace/adjust lavatory faucets

LPE: Rehabilitate student restrooms

LES: Rehabilitate student restrooms in K-2 Building

Technology upgrades at various campuses

Ten new School Busses

CDC: Walkway cover repairs

ESJE: Walkway cover repairs

ESJH: Replace deteriorated ceiling tiles

FWE: Repair/replace electric water coolers and tiled alcoves

GMA: Replace ceiling tiles, repair water coolers, repair doors

JLO: Repair ceiling in Kitchen

LPE: Repair flooring, ceiling tiles and building expansion joints

LES: Correct insulation & ventilation deficiencies K-2 and MS Bldgs.

LGA: Paint exposed wood at ticket kiosk

WSJE: Correct water intrusion into PBIS room and Kindergarten room

WSJH: Repair VCT flooring in Cafeteria

ESJH: Provide protective pads in Gym & relocate ice machine at F.H.

WSJE: Rehabilitate exterior basketball courts

* Includes fees, etc.

ITEM 9.  Mr. Albert Burl – Bond Monies.  This item was deferred to a later meeting due to the absence of Mr. Burl.

ITEM 10.  Executive Session – Pending Litigation (sales taxes).  A motion was made by Dr. Keller, seconded by Mr. Jones, to convene in Executive Session. There were no objections and the Board convened in Executive Session at 10:45 a.m.

A motion was made by Dr. Keller, seconded by Mr. Wise, to reconvene in Regular Session.  There were no objections and the Board reconvened in Regular Session at 11:15 a.m.

ITEM 11. ADJOURNMENT: The agenda having been completed, and there being no further business, Dr. Keller offered a motion for adjournment, seconded by Mr. Triche. There were no objections. The meeting adjourned at 11:15 a.m.

________________________________                                        ________________________________

Courtney P. Millet, Ph.D., Secretary                                            Patrick H. Sanders, President