PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD

RESERVE, LA - Meeting of December 11, 2012

ITEM 1:  The Chair called the meeting to order and read the following call:

HONORABLE MEMBERS OF THE SCHOOL BOARD

Parish of St. John the Baptist

Dear Board Member:

Upon call of the President, the St. John the Baptist Parish School Board will meet in regular session at Godchaux Grammar Cafeteria, Reserve, Louisiana, on Tuesday, December 11, 2012, at 11:00 a.m.

An agenda for the meeting is attached.

Sincerely, s/Herbert Smith

Superintendent/Secretary

In the absence of President Sanders, Vice-President Clarence Triche was seated as Chair.

The Chair called for a moment of silent meditation followed by the Pledge of Allegiance.  

ITEM 2.  ROLL CALL OF MEMBERS:

PRESENT: Messrs. Jack, Burl, Keller, DeFrancesch, Johnson, Wise, Bacas, Triche.

ABSENT:  Jones, Nicholas, Sanders.

There were 8 members present, 3 absent.

The Chair stated that ITEM 5 would be heard at this time.

ITEM 5.  Dr. Stacey Spies – Special Education Grant.

Mr. Smith read the following: 

Ms. Courtney Becnel addressed the board and thanked them for the recognition.

ITEM 3. CSRS – Request board approval to award contract to apparent responsible low bidder for the Temporary East St. John High School at Leon Godchaux Campus – Infrastructure Project contingent upon low bidder meeting all Louisiana Public Bid Law and Contract Document Requirements.

Mr. Todd Mann, CSRS, stated that the lowest bid was Charles Carter Construction, Baton Rouge for $784,300.00.

A motion was made by Mr. Wise, seconded by Mrs. DeFrancesch, to award the contract to Charles Carter Construction for a total cost of $784,300 for the Temporary East St. John High School at Leon Godchaux Campus – Infrastructure Project, contingent upon low bidder meeting all Louisiana Public Bid Law and Contract Document Requirements.  There were no objections.

The motion carried.

8 Yeas - Jack, Burl, Keller, DeFrancesch, Johnson, Wise, Bacas, Triche.

3 Absent - Jones, Nicholas, Sanders.

ADDENDUM ITEM 4.  Executive Committee – Request approval to direct administration to advertise for RFP’s for a search for a firm to handle the superintendent search.   

A motion was made by Mr. Wise, seconded by Mr. Johnson, to direct administration to advertise for RFP’s for a search firm to handle the superintendent search.

Mr. Peter Montz handed out the RFP to board members and stated that it would be advertised on December 19, 26 and January 2, 9.  The deadline to be returned is January 21, 2013.  On January 31, administration will meet with the Executive Committee to give a recommendation to the committee after checking references. Dr. Keller asked if the firms would give a presentation.  After discussion, it was decided that the companies would give a presentation to the full board.

A substitute motion was made by Mr. Burl, to do away with the search.  This motion failed due to the lack of a second.

There being no objections to the original motion to direct administration to advertise for RFP’s for a search firm to handle the superintendent search,

The motion carried.

8 Yeas - Jack, Burl, Keller, DeFrancesch, Johnson, Wise, Bacas, Triche.

3 Absent - Jones, Nicholas, Sanders.

Mr. Jack stated that he wanted it noted in the minutes that the last time the board went through this process, the board was not told how the process works and some candidates were eliminated without the board knowing about it and the board wasn’t told why those candidates were eliminated.  This took place before the interview process, thus many were not interviewed.

ITEM 5.  CSRS Update:  Hurricane Isaac Recovery efforts for East St. John High School.  Mr. Frank LaCourse updated the board on ESJH.  He stated that CSRS is approximately 50% complete with the design of the repair.  The temporary campus will be done the first week of January so that students will be in by January 14, 2013.  Lake Pontchartrain – the design has not been started because we are very close to meeting the threshold of replacement cost that we are waiting for the final numbers from FEMA and their decision whether to repair or replace.

ITEM 7.  Byron Stewart – Legislative Update.  Mr. Stewart was not present at the meeting.

ITEM 8 .  Other Items of Interest.  Mr. Smith invited board members to the office Christmas luncheon on December  20^th at 11:45 a.m. in the Board Room.

ITEM 9.  Adjournment.  The agenda having been completed, and there being no further business, Mr. Bacas offered a motion for adjournment, seconded by Mrs. DeFrancesch. There were no objections. The meeting adjourned at 11:53 a.m.

________________________________                                        ________________________________

Herbert Smith, Secretary                                                            Clarence Triche, Vice-President