Ms. Cindy Janecke shared the following PowerPoint. Both she and Mr. Yeates fielded questions from the Board following the presentation.PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD
RESERVE, LA – MEETING OF JUNE 5, 2014
ITEM 1: The Chair called the meeting to order and read the following call:
HONORABLE MEMBERS OF THE SCHOOL BOARD
Parish of St. John the Baptist
Dear Board Member:
Upon call of the President, the St. John the Baptist Parish School Board will meet in regular session at Godchaux Grammar Cafeteria, 1600 Highway 44, Reserve, Louisiana, on Thursday, June 5, 2014, at 6:00 p.m.
An agenda for the meeting is attached.
Sincerely, s/Kevin R. George
Superintendent/Secretary
The Chair called for a moment of silent meditation followed by the Pledge of Allegiance.
ITEM 2. ROLL CALL OF MEMBERS:
PRESENT: Messrs. Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche.
ABSENT: Jack.
There were 10 members present, 1 absent.
ITEM 3. Approval of Minutes – Meeting of May 15, 2014.
MOTION BY: Mr. Bacas
SECOND BY: Dr. Keller
MOTION: To approve the minutes of the meeting of May 15, 2014.
No objections.
The motion carried.
10 Yeas - Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
1 Absent – Jack
ITEM 4. SUPERINTENDENT’S REPORT. Mr. Kevin R. George, Superintendent.
Mr. George stated that Ms. Cindy Janecke (All South) and Mr. Ames Yeates (Yeates & Yeates Architects) would give an update on the Disaster Recovery.
Ms. Cindy Janecke shared the following PowerPoint. Both she and Mr. Yeates fielded questions from the Board following the presentation.
ITEM 5. EDUCATIONAL PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF
Mr. George gave the following report and honorees were presented with plaques/awards:
a. Recognition of Outstanding School Support Employees
The following employees were recognized:
Outstanding School Support Employees of the Year 2013-14 - School Level
Brenda Anderson, Outstanding School Support Employee of the Year, ESJE
Anthony Valentine, Outstanding School Support Employee of the Year, ESJH
Patronella Williams, Outstanding School Support Employee of the Year, ECW
Michelle Dennis, Outstanding School Support Employee of the Year, FWE
Lynelle Nelson, Outstanding School Support Employee of the Year, GMMS
Alice Samuel, Outstanding School Support Employee of the Year, JLO
Patricia Nicholas, Outstanding School Support Employee of the Year, LPE
Laurie Adams, Outstanding School Support Employee of the Year, LES
Roxanne Grover, Outstanding School Support Employee of the Year, CDC
Teala Champagne, Outstanding School Support Employee of the Year, WSJE
Guindella Joseph, Outstanding School Support Employee of the Year, WSJH
Outstanding School Support Employees of the Year 2013-14 - District Level
Anthony Valentine, St. John Parish Outstanding High School Support Employee of the Year
Patricia Nicholas, St. John Parish Outstanding Middle School Support Employee of the Year
Roxanne Grover, St. John Parish Outstanding Elementary School Support Employee of the Year
ITEM 6. PERSONNEL MATTERS
ITEM 7. BUSINESS AND FINANCE
ITEM 7a. Mr. Felix Boughton – Introduce Amended Budget for June 30, 2014.
This item was for introduction only. Documents are available for viewing at 118 West 10th Street, Reserve, LA
ITEM 7b. Mr. Felix Boughton – Introduce Comprehensive Budget for June 30, 2015
This item was for introduction only. Documents are available for viewing at 118 West 10th Street, Reserve, LA
ITEM 7c. Mr. Felix Boughton – Introduce Salary Schedule for June 30, 2015
This item was for introduction only. Documents are available for viewing at 118 West 10th Street, Reserve, LA
Mr. Boughton stated there will be a Public Hearing on the budgets on June 19, 2014 at 4:00 p.m. at the School Board Central Office.
ITEM 7d. Mr. Felix Boughton – Approve fiscal agent proposal for three years (7/1/14 – 6/30/2017)
MOTION BY: Mr. Wise
SECOND BY: Mr. Johnson
MOTION: To accept Capital One as the fiscal agent for three years (July 1, 2014 through June 30, 2017).
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
ITEM 7e. Mr. Peter Montz – Recommendation of the following Bids/Proposals: Proposal 15.02 Official Journal; Bid 15.08 Bus Parts; Bid 15.09 Copier/Computer Paper; Bid 15.10 Office Supplies; Bid 15.11 Instructional Materials; Bid 15.12 General Maintenance; Bid 15.13 Electrical Supplies; Bid 15.14 Air Conditioning/Welding Supplies; Bid 15.15 Plumbing Supplies; Bid 15.16 Custodial Supplies; Bid 15.18 Award/Incentive Items; Proposal 15.20 Food Service Equipment Maintenance; Proposal 15.21 Emergency Construction of Building Components and/or Grounds; Proposal 15.22 Emergency Water Restoration Services.
MOTION BY: Dr. Keller
SECOND BY: Mr. Johnson
MOTION: To accept the recommendations for Bids/Proposals: Proposal 15.02 Official Journal; Bid 15.08 Bus Parts; Bid 15.09 Copier/Computer Paper; Bid 15.10 Office Supplies; Bid 15.11 Instructional Materials; Bid 15.12 General Maintenance; Bid 15.13 Electrical Supplies; Bid 15.14 Air Conditioning/Welding Supplies; Bid 15.15 Plumbing Supplies; Bid 15.16 Custodial Supplies; Bid 15.18 Award/Incentive Items; Proposal 15.20 Food Service Equipment Maintenance; Proposal 15.21 Emergency Construction of Building Components and/or Grounds; Proposal 15.22 Emergency Water Restoration Services.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
ITEM 7f. Mr. Peter Montz – Request Board approval to declare buses S-1, 25, 78, 80, 84, 99, 63, 77, S-10, 23, 56, 03, 02, 76, 58, 89, 79, 60, 05, M10, M05, M01, GMC drayage pickup truck and Ford Crown Victoria surplus materials and sell to the highest bidder.
MOTION BY: Dr. Keller
SECOND BY: Mr. Johnson
MOTION: To declare buses S-1, 25, 78, 80, 84, 99, 63, 77, S-10, 23, 56, 03, 02, 76, 58, 89, 79, 60, 05, M10, M05, M01, GMC drayage pickup truck and Ford Crown Victoria surplus materials and sell to the highest bidder.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
ITEM 7g. Ms. Terry Charles - Request Board approval of bid awards for the SY 2014-15 for Milk/Milk Products, Processed Foods, Frozen Foods, Meat/Meat Products, Cleaning Supplies, Paper Supplies, and Small Equipment for Cafeterias.
MOTION BY: Dr. Keller
SECOND BY: Mr. Wise
MOTION: To approve bid awards for the SY 2014-15 for Milk/Milk Products, Processed Foods, Frozen Foods, Meat/Meat Products, Cleaning Supplies, Paper Supplies, and Small Equipment for Cafeterias.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
School Board Meeting Date: 6/05/2014
Bid Name: Small Equipment
Bid Number: #80
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 4
Alack Refrigeration/Ga.Lotz
Economical Jan. & Paper
Cayard’s Inc.
Buckalew’s
Number of Bids submitted: 3
Alack Refrigeration
Economical Jan. & Paper
Cayard’s Inc.
Number of “No Bids”: 1
Buckalew’s
Number of “Rejections”: 1
Cayard’s
(Vendor did not fill out the certification form regarding verification of employees and the form was not notarized by a notary public)
BID AWARD RECOMMENDATION
Alack Refrigeration: 54 Items
Economical Janitorial & Paper : 14 Items
Total: 68 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department.
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 06/05/2014
Bid Name: Bread/Bread Products
Bid Number: #10
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 1
Flower’s Baking Co. of New Orleans/Baton Rouge
Number of Bids submitted: 0
Number of “No Bids”:
Flower’s Baking Co. 1
Of New Orleans/Baton Rouge
Number of “Rejections: 0
BID AWARD RECOMMENDATION
Flower’s Baking of Baton Rouge: 0Items
(We will rebid the bread bid and the next bid opening will be on Thursday, June 12th)
Total: 0 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 6/05/2014
Bid Name: Frozen Foods
Bid Number: #35
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 9
Diamond Food Distributors
Pon Food Corporation
Food Brokers :
Belle Foods, LLC.
Paramount Marketing Group
Food Service Hopco Marketing
Southern Sales Solutions
Accent Marketing
Pinnacle Marketing Inc.
Morel & Associates Inc.
Number of Bids submitted: 2
Diamond Food Distributors
Pon Foods Corporation
Number of “No Bids”: 0
Number of “Rejections”: 0
BID AWARD RECOMMENDATION
Diamond Food Distributors: 39 Items
Pon Food Corporation: 18 Items
Total: 57 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 6/05/2014
Bid Name: Meat/Meat Products
Bid Number: #50
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 9
Diamond Food Distributors
Pon Food Corporation
Food Brokers:
Paramount Marketing Group
Belle Foods, LLC.
Food Service Hopco Marketing
Southern Sales Solutions
Accent Marketing
Morel &Associates, Inc.
Pinnacle Marketing, Inc.
Number of Bids submitted: 2
Diamond Food Distributors
Pon Foods Corporation
Number of “No Bids”: 0
Number of “Rejections”: 0
BID AWARD RECOMMENDATION
Diamond Food Distributors: 16 Items
Pon Food Corporation: 28 Items
Total: 44 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 6/05/ 2014
Bid Name: Processed Foods
Bid Number: #30
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 9
Diamond Food Distributors
Pon Food Corporation
Food Brokers
Bell Foods
Paramount Marketing Group
Food Service Hopco Marketing
Southern Sales Solutions
Accent Marketing
Morel & Associates, Inc.
Pinnacle Marketing Inc.
Number of Bids submitted: 2
Diamond Food Distributors
Pon Foods Corporation
Number of “No Bids”: 0
Number of “Rejections”: 0
BID AWARD RECOMMENDATION
Diamond Food Distributors: 101 Items
Pon Food Corporation: 53 Items
Total: 154 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 6/05/2014
Bid Name: Cleaning Supplies
Bid Number: #60
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 2
Economical Janitorial &Supplies
Pon Food Corporation
Number of Bids submitted: 2
Economical Janitorial & Supplies
Pon Food Corporation
Number of “No Bids”: 0
Number of “Rejections”: 0
BID AWARD RECOMMENDATION
Economical Janitorial/Suppies: 14 Items
Pon Food Corporation: 1 Items
Total: 15 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 6/05/2014
Bid Name: Paper Supplies
Bid Number: #70
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 5
Schneider Paper Products
Economical Janitorial &Supplies
Pon Food Corporation
All American Poly
Broker:
Par-Pak, Inc.
Number of Bids submitted: 4
Economical Janitorial & Supplies
Pon Food Corporation
Schneider Paper Products
All American Poly
Number of “No Bids”: 0
Number of “Rejections”: 0
BID AWARD RECOMMENDATION
Economical Janitorial/Supplies: 35 Items
Pon Food Corporation: 3 Items
Schneider Paper Products 26 Items
All American Poly 1 Item
Total: 64 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ST. JOHN the BAPTIST PARISH
CHILD NUTRITION PROGRAM
BID RECOMMENDATION SUMMARY
Meeting Date: 6/05/2014
Bid Name: Milk/ Milk Products
Bid Number: #20
RELEASE/RECEIPT INFORMATION
Number of Bid Packets released: 3
Brown’s Dairy
Kleinpeter Farms Dairy Products
Borden’s Dairy
Number of Bids submitted: 3
Brown’s Dairy
Kleinpeter Farms Dairy Products
Borden’s Dairy
Number of “No Bids”: 0
Number of “Rejections”: 0
(All or Nothing Bid)
BID AWARD RECOMMENDATION
Borden’s Dairy Products 8 Items
Total: 8 Items
Bid and Bid Award prices are available for review in the Child Nutrition Department
ITEM 8. OLD BUSINESS
ITEM 9. NEW BUSINESS
ITEM 9a. Ms. Bonnie Dinvaut – Request Approval of District Technology Plan
MOTION BY: Mr. Sanders
SECOND BY: Mr. Nicholas
MOTION: To approve the District Technology Plan.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
The District Technology Plan is available for viewing at 118 West 10th Street, Reserve, LA or digitally at www.stjohn.k12.la.us
ITEM 10. ADMINISTRATIVE MATTERS
ITEM 10a. Executive Session – Charles Patin (Class action attorney) St. John the Baptist Parish School Board, Et Al v. State of Louisiana, Et Al
MOTION BY: Mr. Wise
SECOND BY: Mr. Jones
MOTION: To convene in Executive Session.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
The Board convened in Executive Session at 7:16 p.m.
MOTION BY: Mr. Burl
SECOND BY: Dr. Keller
MOTION: To reconvene in Regular Session.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
The Board reconvened in Regular Session at 7:35 p.m.
MOTION BY: Dr. Keller
SECOND BY: Mr. Wise
MOTION: To waive policy to discuss the matter pertaining to adoption of a resolution regarding employment of special council, in accordance with Louisiana Revised Statute 42:263.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
MOTION BY: Dr. Keller
SECOND BY: Mr. Wise
MOTION: To hire Hammonds & Sills and Blackwell & Associates and to adopt a resolution agreeing to institute litigation to recover the annual growth adjustment of 2.75 percent required to be applied to the state and local base per pupil amount in the Minimum Foundation Program funding formula for fiscal Year 2013-14.
No objections.
The motion carried.
11 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Jones, Johnson, Wise, Bacas, Nicholas, Triche
0 Nays
0 Absent
ITEM 11. BOARD ITEMS OF INTEREST
Dr. Keller asked administration to give a report on textbooks at the next board meeting.
Mr. George stated that the board had expressed an interest in extending the Board Retreat (scheduled for July 1, 2014) an extra ½ day. The board informally decided to extend the retreat to include the morning of July 2, 2014.
ITEM 12. ADJOURNMENT - The agenda having been completed, and there being no further business, there was a
MOTION BY: Dr. Keller
SECOND BY: Mr. Jones
MOTION: Motion for adjournment.
There were no objections.
The meeting adjourned at 7:47 p.m.
________________________________
Kevin R. George, Secretary
________________________________
Clarence Triche, President