PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD
LAPLACE, LA – MEETING OF AUGUST 20, 2015
ITEM 1: The Chair called the meeting to order and read the following call:
HONORABLE MEMBERS OF THE SCHOOL BOARD
Parish of St. John the Baptist
Dear Board Member:
Upon call of the President, the St. John the Baptist Parish School Board will meet in regular session at Godchaux Grammar Cafeteria, 1600 Highway 44, Reserve, Louisiana, on Thursday, August 20, 2015, at 6:00 p.m.
An agenda for the meeting is attached.
Sincerely, s/Kevin R. George
Superintendent/Secretary
The Chair called for the invocation, followed by the Pledge of Allegiance.
ITEM 2. ROLL CALL OF MEMBERS:
PRESENT: Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Triche, Jones
ABSENT: Wise
There were 10 members present, 1 absent.
ITEM 3. APPROVAL OF MINUTES:
ITEM 3a. Meeting of August 6, 2015.
MOTION BY: Triche
SECOND BY: DeFrancesch
MOTION: To approve the minutes of the meeting of August 6, 2015.
No objections.
The motion carried.
ITEM 4. SUPERINTENDENT’S REPORT
Supt. George thanked both Mr. Jason Beber, principal of Lake Pontchartrain Elementary and Mr. Stacy Bradford, principal of East St. John Elementary School for their hard work and determination following the fire that devastated the campus of ESJE. He also thanked the following for their part in getting ESJE and LPE back on schedule: The School Board Members, Mr. Peter Montz, Mr. Elton Oubre, Pastor Neil Bernard (New Wine Christian Fellowship), Mr. John Olynick (United Way), Eliza Eugene Enterprises, Marathon, Melynie Wright (A Storage Inn), Our Lady of Grace, Ascension of Our Lord, Riverside Academy and St. Charles Catholic, Natalie Robottom and Staff, Sheriff Tregre and Staff, RRCC, Cargill, Winn Dixie, West Bank Civic Association, and so many others.
Mr. George asked Mr. Boughton to give an update on the ¼ cent sales tax. Mr. Boughton stated that all employees will receive a check for $1425.00 each.
Mr. Jones thanked the Superintendent George and his administration, for all the hard work getting ESJE and LPE back on track.
ITEM 5. EDUCATIONAL PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF
ITEM 5a. Mrs. Rosalind Davis, Principal GMMS - Recognition of student: Alyssa Duhe, National Ambassador, Fuel Up to Play 60
Mrs. Rosalind Davis and Ms. Debbie Perkins stated that Alyssa was not available to be at the meeting but would like to invite her to a future meeting to be recognized.
ITEM 5b. Mr. Kevin R. George - Recognition of Emergency Responders
Mr. George presented plaques to the following first responders and thanked them for their role in the ESJE fire:
LaPlace Volunteer Fire Department, Garyville Volunteer Fire Department, Reserve Volunteer Fire Department, St. John Fire Department, West Side Volunteer Fire Department, St. John the Baptist Parish Office of Emergency Preparedness, and St. John the Baptist Parish Sheriff’s Office.
ITEM 6. PERSONNEL MATTERS
ITEM 7. BUSINESS AND FINANCE
ITEM 8. OLD BUSINESS
ITEM 8a. Mr. Peter Montz – Request approval of Pilot Procurement Policy for the Transportation Department.
MOTION BY: Triche
SECOND BY: Nicholas
MOTION: To approve the Pilot Procurement Policy for the Transportation Department as presented.
No objections.
Upon roll call, there were:
9 Yeas – Jack, Burl, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Triche, Jones
0 Nays
1 Absent – Wise
1 Not Seated: Keller
The motion carried.
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Current Policy on CAPS
FILE: DJED Cf: DJE, FGG
BIDS AND QUOTATIONS
MATERIALS AND SUPPLIES
All purchases of materials or supplies exceeding the sum of $20,000 to be paid out of public funds shall be advertised and let by contract to the lowest responsible bidder who has bid according to the specifications as advertised. In addition, purchases of materials or supplies of at least $10,000, but not more than $20,000, shall be made by obtaining not less than three (3) written quotations. Purchases of materials or supplies of at least $2,000, but not more than $10,000.00, shall be made by obtaining not less than three (3) telephone or facsimile quotations. A written confirmation of the accepted offer shall be obtained and made a part of the purchase file. The Board may require a written contract or bond when purchasing the materials or supplies. If quotations are received that are lower than the quote accepted, a notation shall be entered into the file as to the reasons for rejection of the lower quotes.
Purchases cannot be divided by departments or by a school if the effect is to evade the state's public bid law. Purchases of commodities that are bought in small but recurring amounts through the year shall be bid on an annual basis.
PROPOSED POLICY
Pertaining to the transportation department only, purchases of materials or supplies of at least $3,000, but not more than $10,000.00, shall be made by obtaining not less than three (3) telephone or facsimile quotations.
This is a pilot program and will be evaluated after three months for effectiveness and budget impact.
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ITEM 8b. Mr. Peter Montz – Authorize administration to do a Request for Qualifications (RFQ) for engineering and design services for artificial turf on ESJH and WSJH football fields.
MOTION BY: Burl
SECOND BY: Nicholas
MOTION: To authorize administration to do a Request for Qualifications (RFQ) for engineering and design services for artificial turf on ESJH and WSJH football fields.
No objections.
9 Yeas – Jack, Burl, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Triche, Jones
0 Nays
1 Absent – Wise
1 Not Seated: Keller
The motion carried.
ITEM 9. NEW BUSINESS
ITEM 9a. Mr. Peter Montz – Update on LaPlace Elementary School Roof Repairs
ITEM 9a. Mr. Felix Boughton – Board action for ESJE Disaster (Action may be required)
ITEM 9b. Mr. Kevin R. George, Superintendent – Public Emergency Declaration (Requires action)
President Jones stated that ITEM 9a and ITEM 9b were being pulled from the agenda because both were addressed at a special meeting held yesterday.
ITEM 9c. Mr. Kevin R. George, Superintendent – Request authorization for the Superintendent to enter into a marketing contract with Spectrum Media
MOTION BY: Nicholas
SECOND BY: DeFrancesch
MOTION: To authorize the Superintendent to enter into a marketing contract with Spectrum Media
No objections
.
Upon roll call, there were:
10 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Triche, Jones
0 Nays
1 absent – Wise
ITEM 9d. Ms. Erica Merrick – Request board approval of amendments to Pupil Progression Plan 2015-16.
MOTION BY: Jack
SECOND BY: Sanders
MOTION: To approve the amendments to the Pupil Progression Plan 2015-16 as presented.
No objections.
Upon roll call, there were:
10 Yeas – Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Triche, Jones
0 Nays
1 absent – Wise
The motion carried.
Item 9E. Rev. Rodney Nicholas – Automatic Gates at ESJH and metal detectors
Mr. Nicholas stated that in the interest of safety, he would like to investigate the cost an feasibility of having automatic gates installed at the High Schools, as well as metal detectors available to the administration. Mr. Jones asked the secretary to put this item on the next Land and Facilities Committee meeting and also the next Finance Committee Meeting (to locate funding source).
10. ADMINISTRATIVE MATTERS
ITEM 10a. Mr. Kevin George – Executive Session – Update on Lake Pontchartrain Demolition
MOTION BY: Keller
SECOND BY: Burl
MOTION: To convene in Executive Session to discuss: Update on Lake Pontchartrain Demolition.
No objections.
The motion carried.
The Board convened in Executive Session at 6:34 p.m.
MOTION BY: Wallace
SECOND BY: Keller
MOTION: To reconvene in Regular Session.
No objections.
The motion carried.
The Board reconvened in Regular Session at 7:18 p.m.
ITEM 11. BOARD ITEMS OF INTEREST
ITEM 12. ADJOURNMENT - The agenda having been completed, and there being no further business, there was a
MOTION BY: Jack
SECOND BY: Johnson
MOTION: Motion for adjournment.
No objections.
The meeting adjourned at 7:19 p.m.
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Kevin R. George, Secretary
________________________________
Keith A. Jones, President