PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD

EDGARD, LA – MEETING OF JANUARY 14, 2016

ITEM 1:  The Chair called the meeting to order and read the following call:

HONORABLE MEMBERS OF THE SCHOOL BOARD

Parish of St. John the Baptist

Dear Board Member:

Upon call of the President, the St. John the Baptist Parish School Board will meet in special session at West St. John Elementary School, 2555 LA Hwy. 18, Edgard, Louisiana, on Thursday, January 14, 2016, at 6:00 p.m.

An agenda for the meeting is attached.

Sincerely, s/Kevin R. George

Superintendent/Secretary

The Chair called for a moment of silent meditation followed by the Pledge of Allegiance.

ITEM 2.  ROLL CALL OF MEMBERS:

PRESENT: Messrs. Jack, Burl, Keller, Sanders, Johnson, Wise, Wallace, Nicholas, Triche, Jones.

ABSENT:  Mrs. DeFrancesch

There were 10 members present, 1 absent.

ITEM 3a. APPROVAL OF MINUTES: Meetings of December 10, 2015.

MOTION BY:    Sanders

SECOND BY:   Triche

MOTION:  To approve the minutes from the meetings of December 10, 2015.

No objections.

The motion carried.

10 Yeas - Jack, Burl, Keller, Sanders, Johnson, Wise, Wallace, Nicholas, Triche, Jones

0 Nays

1 Absent – DeFrancesch

ITEM 4. SUPERINTENDENT’S REPORT. Mr. Kevin R. George, Superintendent.

a.   Heidi Trosclair – SPS/DPS

Ms. Trosclair shared the following information with the Board and audience:

Mrs. DeFrancesch arrived at 6:09 p.m. and was recorded as present.

ITEM 5. EDUCATIONAL PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF

ITEM 6.  PERSONNEL MATTERS

ITEM 7.  BUSINESS AND FINANCE

ITEM 8.  OLD BUSINESS

ITEM 8a.  Ms. Page Eschette – Request Approval of new Teacher, Support and Community Members for various Committees.

MOTION BY:    Jack

SECOND BY:   Sanders

MOTION:  To approve the new teacher, support and community members for various committees as presented.

No objections.

The motion carried.

11 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wise, Wallace, Nicholas, Triche, Jones

0 Nays

0 Absent

New members nominated every two years.  Ballots were collected during the month of November.  Mr. Clayton’s name has been added to nominations for the Finance Committee.

            Personnel Committee:

                        Support:  Nedra Harper  (only nomination)

                        Teacher:  Melissa Fauchaux  (only nomination)

                        Community: Silvia Folgar-Perez  (only nomination)

            Finance Committee:

                        Teacher:  Bernetta Ambres  (only nomination)

                        Community:  Jennifer Frizzell  (only nomination)

                        Support:             Herman Clayton

            Community/Pupil Committee:

                        Support:  Nycole Brown  (only nomination)

                        Community:  Kynisha Murphy  (only nomination)

                        Teacher: Melissa Watson (only nomination)

ITEM 9.  NEW BUSINESS

ITEM 9a.  Mr. Felix Boughton/Mr. Hugh Martin – Approval of a  resolution ordering and calling a special election to be held in the Parish of St John the Baptist, State of Louisiana, to authorize the levy of a sales and use tax; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

MOTION BY:    Nicholas

SECOND BY:   Triche

MOTION:  To approve a resolution ordering and calling a special election to be held in the Parish of St John the Baptist, State of Louisiana, to authorize the levy of a sales and use tax; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

No objections.

10 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Triche, Jones

1 Nays - Wise

0 Absent

The motion carried.

Mr. Wise stated that he wanted it recorded that he voted against this item because he feels a sales tax is a more punishing tax on the poorer people than a millage would be.

ITEM 9b.  Mr. Felix Boughton/Mr. Hugh Martin – Approval of a resolution ordering and calling a special election to be held in the Parish of St John the Baptist, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

Due to Item 9a carrying, this item was not addressed.

ITEM 9c.  Mrs. Patricia Triche – St. John the Baptist Parish School Board Head Start – Public Comments on the Coordinated Funding Request

Mrs. Triche stated that St. John Head Start has applied for Coordinated Funding and are required to allow a public forum for comment.

ITEM 9d.  Mrs. Patricia Triche – St. John the Baptist Parish School Board Head Start – Present the completed desk review for fiscal audit

Mrs. Triche presented the following information to the Board:

ITEM 9e.   Mrs. Patricia Triche – St. John the Baptist Parish School Board Head Start – Present the November Director’s Report

Mrs. Triche presented the following report to the Board:

HEAD START DIRECTOR’S MONTHLY REPORT

November 2015

Monthly Program Information Summary

1.       Health/Development Information Summary:

             New student

             Students due for annual physical

2.      Parent Involvement Summary:

3.      Disability/Mental Health Information Summary:

4.      Program Enrollment and Attendance Report

ITEM 9f.  Ms. Eliza Eugene - Homework Hut

Ms. Eugene presented the following budget to the Board:

Salaries:

            Teachers (50 days x $60/day x 15) = $45,000.00

            Aides (50 days x $30/day x 5) = $7500.00

Total Salaries:  $52,500.00

MOTION BY:    Nicholas

SECOND BY:   Wallace

MOTION:  To waive policy to vote on Item 9f (Homework Hut Salaries)

No objections.

11 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wise, Wallace, Nicholas, Triche, Jones

0 Nays

0 Absent

The motion carried.

MOTION BY:    Nicholas

SECOND BY:   Wallace

MOTION:  To approve a budget of $52,500.00 in salaries for Homework Hut.

No objections.

11 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wise, Wallace, Nicholas, Triche, Jones

0 Nays

0 Absent

The motion carried.

ITEM 9g.  Ms. Terry Charles – Request approval to accept the Bid Award Recommendation for Large Kitchen Equipment.

MOTION BY:    Wise

SECOND BY:   Sanders

MOTION:  To accept the Bid Awards Recommendation for Large Kitchen Equipment as presented.

No objections.

11 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wise, Wallace, Nicholas, Triche, Jones

0 Nays

0 Absent

The motion carried.

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 CHILD NUTRITION PROGRAM

BID RECOMMENDATION SUMMARY

School Board Meeting Date: 1-14-16

Bid Name: Large Equipment

Bid Number: #85

RELEASE / RECEIPT INFORMATION

Number of Bid Packets released: 4

Alack Refrigeration/Ga.Lotz

Cayard's Inc.

Buckalew's

Richard's Restaurant Supply

Number of Bids submitted: 3

Alack Refrigeration

Buckalew's Richard's

Restaurant Supply

Number of No Bids :  1

Cayard's

Number of Rejections : 1

Richard's Restaurant Supply (Vendor did not fill out the certification form regarding verification of employees and the form was not notarized by a notary public)

BID AWARD RECOMMENDATION

Alack Refrigeration: 4  Items

Buckalew's: l Item

Total: 5 Items

Bid and Bid Award prices are available for review in the Child Nutrition Department.

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ITEM 9h.  Mr. Peter Montz / Ms. Cindy Janecke – Request approval to accept substantial completion for East St. John High School Mitigation Project

MOTION BY:    Wise

SECOND BY:   Keller

MOTION:  To accept substantial completion for East St. John High School Mitigation Project as of September 18, 2015. 

Jan Langford (Hard Rock Construction) stated that it is her belief that the substantial completion should be accepted as of September 19, 2015 without debate.  Mr. Sanders stated that he felt she was out of order by saying that there is no debate, especially following the extensive discussion held at the Land and Facilities Meeting the day prior.  Mr. Burl stated the Land & Facilities Committee did not have a recommendation for the Board and that the substantial completion should have been brought to the Board long before now if they truly thought the job was substantially complete in September.  Following further discussion, there was a

SUBSTITUTE MOTION BY:      Burl

SECOND BY:   Sanders

MOTION:  To table this item.

No objections. Upon roll call to table, there was

11 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wise, Wallace, Nicholas, Triche, Jones

0 Nays

0 Absent

The motion carried.

ITEM 10.  ADMINISTRATIVE MATTERS

Superintendent George stated that there will be a “Groundbreaking” for Lake Pontchartrain Elementary School next Friday, January 22, 2016 at 1:30 p.m. 

Also, there will be a Community Information Meeting at the Central Library on Wednesday February 3rd at 6:00 pm until 7:00 pm.   The presentation would be about 20 minutes, with time for Q & A.  Focus would be to give residents and interest parties an overview of the construction schedule, types of noises/times of work in the area, efforts to minimize impact on neighborhood, etc. Format will be very similar to the LPE demo community meeting.

ITEM 11.  BOARD ITEMS OF INTEREST

The Board will meet for their January Retreat this coming Wednesday, January 20, 2016 at the Embassy Suites in Baton Rouge, beginning at 8:30 a.m.

ITEM 12.  ADJOURNMENT - The agenda having been completed, and there being no further business, there was a

MOTION BY:    Jack

SECOND BY:   DeFrancesch

MOTION:         Motion for adjournment.

There were no objections.

The meeting adjourned at 7:28 p.m.

________________________________                                  ________________________________

Kevin R. George, Secretary                                                      Keith Jones, President