PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD
RESERVE, LA – MEETING OF JUNE 16, 2016
The Chair called the meeting to order and read the following call: HONORABLE MEMBERS OF THE SCHOOL BOARD
Parish of St. John the Baptist
Dear Board Member:
Upon call of the President, the St. John the Baptist Parish School Board will meet in regular session at Godchaux Grammar Cafeteria, 1600 Highway 44, Reserve, Louisiana, at 6:00 p.m. on Thursday, June 16, 2016.
An agenda for the meeting is attached.
Sincerely, s/Kevin R. George Superintendent/Secretary
The Chair called for the invocation, led by Rev. Nicholas, followed by the Pledge of Allegiance led by Caroline Jones.
ITEM 2. ROLL CALL OF MEMBERS:
PRESENT: Messrs. Jack,Burl, Keller,Sanders, Johnson,Wallace, Nicholas, Jones
ABSENT: DeFrancesch, Wise, Triche
There were 8members present and 3 members absent.
ITEM 3a. APPROVAL OF MINUTES: Meeting of May 26, 2016.
MOTION BY: Nicholas
SECOND BY: Sanders
MOTION: To approve the minutes from the meetings of May 26, 2016.No objections.
The motion carried. Roll Call:
8 Yeas - Jack, Burl, Keller, Sanders, Johnson, Wallace, Nicholas, Jones 0 Nays
3 Absent – DeFrancesch, Wise, Triche
ITEM 4. SUPERINTENDENT’S REPORT: Mr. Kevin R. George, Superintendent
Superintendent George stated that there were 8 individuals chosen from St. John the Baptist Schools to present at the Teacher Leader Conference in New Orleans recently. These individuals were recognized by Mr. George and the Board: Dr. Stephen Zafirau, Jasmin Porter, Christal Sylvain, Monica Brown, Jenna Chaisson, Shanna Beber and Jason Beber.
Sherry DeFrancesch arrived at 6:20 p.m. and was recorded as present.
ITEM 5. EDUCATIONAL PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF:
ITEM 5a. Dr. Quentina Timoll – St. John the Baptist Parish e-Learning Academy
Grade Results wishes to partner with St John Parish Schools to recruit and re-enroll any student between the ages of 16 and 21 who has dropped out of school in our parish. These are students who have dropped out of the system or have chosen to be home schooled. Grade Results partners with the sheriff's office and enrolls those currently in jail and also those on probation, parole. We will place a monitor in the jail as well to ensure quality.
Grade Results will provide one to one student/teacher ratio so each student will receive personal remediation. We have over 2500 online Masters plus instructors. Your instructors will be Louisiana certified. GR will also provide computers to students that don't have access. Students will dictate how many classes taken by performance. We can easily provide 10 to 12 credits per year because it's one to one education and we can be precise on the amount of remediation to move them forward. We also provide the social and emotional assistance needed to succeed. Each student will have a mentor and interventionist.
ITEM 6. PERSONNEL MATTERS
ITEM 6a.Dr. Quentina Timoll – Request Approval of Executive Master Teacher Job Description
MOTION BY: Burl
SECOND BY: Sanders
MOTION: To approve the Executive Master Teacher Job Description No objections.
The motion carried. Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche
************************************************
ST. JOHN PARISH SCHOOL SYSTEM JOB DESCRIPTION
JOB TITLE: Executive Master Teacher
REPORTS TO/EVALUATED BY: Assistant Superintendent
TERMS OF EMPLOYMENT: 12 Months
SALARY RANGE: Supervisor Salary Schedule
Funding Source: Principal Support Grant
SCOPE OF RESPONSIBILITIES: To serve as a resource to enhance master and mentor teachers’ proficiency in both implementing the TAP and NIET Best Practices processes and building their knowledge of exemplary instructional strategies in St. John the Baptist Parish and Lafourche Parish at NIET and TAP schools.
For individuals with a disability, hiring decisions will be based on the individual’s ability to perform the essential functions of the job with or without a reasonable accommodation.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
1. Conduct weekly meetings with master teachers, the principal and mentor teachers (if available) at school sites to debrief data teams and leadership team observations.
2. Provide evaluation and support services for data teams professional learning communities: observing meetings, modeling processes, evaluating strategies being implemented in data teams and leadership team meetings and giving coaching towards improvement.
3. Attend Leadership Team meetings and provide feedback on operations.
4. Participate in observations with master and mentor teachers for the purpose of ensuring inter-rater agreement.
5. Review all of a school’s data teams and leadership team documentation (data teams group meeting record, long-range plan, Leadership Team log and teacher IGP’s) and provide feedback.
6. Participate in IGP development with master, mentor and career teachers.
7. In cooperation with the TAP/NIETBest Practices LDOE contact and the National Director of Training, plan and conduct (when appropriate)a monthly,master/mentor teacher meeting focused on enhancing knowledge of proven instructional strategies.
8. Provide follow-up (demonstration lessons, team-teaching, coaching, etc.) to support master and mentor teachers’ understanding and implementation of instructional strategies.
9. Spend 90% of his/her time working within the schools to observe and give feedback on teacher meetings and Leadership Team meetings.
10. Facilitate instructional workshops for master and mentor teachers, and provide coaching and exemplary models instructional practices in teachers’ classrooms.
11. Determine additional resources schools may need to implement NIET Best Practices effectively.
12. Support and collaborate with the Louisiana Department of Education, Lafourche TAP schools, each school principal, and district leaders to ensure NIET Best Practices are implemented with fidelity.
13. Uses grammatically correct written and spoken language.
14. Follows the rules and regulations of the St. John Parish School Board.
15. Notifies the principal promptly in case of absence, and communicates in advance the date of return so that proper provisions can be made.
16. Knows and follows the district’s adopted Code of Discipline.
17. Maintains neat, accurate,current and complete records and reports and submits on time to the appropriate personnel when requested.
18. Attends school regularly and arrives punctually.
19. Displays proper respect for superiors.
20. Maintains the confidentiality of teacher observations.
21. Serves as an acceptable model for students, demonstrates personal and intellectual honesty and respects the rights of others.
22. Makes use of constructive criticism and avoids use of sarcasm, undue criticism, inappropriate language and behavior, and use of racial and/or ethnic slurs when dealing with others.
23. Accepts other duties as may be assigned which are related to the scope of the job.
WORK ENVIRONMENT
The Executive Master Teacher is required to: 1) work in an office type setting,climate controlled environment adhering to school board energy policy; 2)sometimes work evenings, weekends, and holidays as required by job responsibilities and supervisors; 3) often visit schools and attend meetings in various locations locally and outside the parish.
COMMUNICATION SKILLS
The Executive Master Teacher must be able to:1) communicate in English both orally and in writing;2) have ability to accurately give and receive information via telecommunication system; 3) communicate successfully and pleasantly with the public; 4) accurately compile data, summarize information and provide written reports to supervisor; 5) have ability to represent school system at various public functions.
PHYSICAL INVOLVEMENT
Sitting is required most of each work day. Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10-50 pounds is sometimes required. Ability to provide own transportation to schools, work locations, and meeting sites. Mobility skills necessary to access a variety of work locations.
MENTAL INVOLVEMENT
The Executive Master Teacher must:1) understand and interpret written and verbal instructions from supervisor; 2) must be able to work independently with minimal supervision; 3) have ability to manage, direct, supervise and evaluate staff; and 4) comply with federal, state, and parish regulations.
HUMAN RELATIONS INVOLVEMENT
The Executive Master Teacher must be: 1) able to work compatibly in group settings;2) able to respond positively to supervision and to accept suggestions for improvement; 3) able to use resourcefulness, tact, and sensitivity in meeting and assisting persons who make inquiries about federal and state programs as well as work positively with other departments.
MINIMUM QUALIFICATIONS
Education/Certification – Master’s degree. Type A/ Level 3 preferred or 10 years teaching experience with a Louisiana teaching certificate.
EXPERIENCE
Five years of successful professional experience. Experience in the Teacher Advancement Program (TAP) and/or National Institute for Excellence in Teaching (NIET) best practices with an emphasis on group facilitation, planning, problem solving coaching, and other leadership proficiencies.
APPROVED: DATE:
REVIEWED AND AGREED TO: DATE:
Board Approved: June 16, 2016
************************************************
ITEM 7. BUSINESS AND FINANCE:
ITEM 7a. Hugh Martin/Felix Boughton –To consider and take action with respectto announcing that the Parish School Board of the Parish of St. John the Baptist, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held within School District No. 1 of the Parish of St. John the Baptist,to authorize the levy of ad valorem taxes or sales taxes at its meeting on Thursday, August 18, 2016 at 6:00 p.m. the Godchaux Grammar Cafeteria, 1600 Highway 44, Reserve, Louisiana.
MOTION BY: Nicholas
SECOND BY: Wallace
MOTION: To table this item for further clarification. No objections.
Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 7b. Mr. Peter Montz - Recommendation of the following Bids/Proposals: Proposal17.03 Pest Control; Proposal 17.04 Waste Disposal;Proposal 17.05 Fiscal Auditors; Proposal 17.06 Consignment Motor Fuels & System; Bid 17.08 Bus Parts; Bid 17.09 Copier/Computer Paper; Bid 17.11 Instructional Materials; Bid 17.12 General Maintenance; Bid; Bid 17.14 Air Conditioning/Welding Supplies; Bid 17.15Plumbing Supplies; Bid 17.16 Custodial Cleaning Supplies; Proposal 17.19 Locksmith Services
MOTION BY: DeFrancesch SECOND BY: Keller
MOTION: To accept Item 7b in globo.
SUBSTITUTE MOTION: Burl
SECOND BY: Sanders
MOTION: To accept the following: Proposal 17.03 Pest Control – Orkin $14,784; Proposal17.04 Waste Disposal– Pelican Waste & Debris with Alternate One Recycling - $90,087; Proposal17.05 Fiscal Auditors; Proposal17.06 Consignment Motor Fuels & System – Fleet Cor; Bid 17.08 Bus Parts – Auto Parts & Supplies; Bid 17.09 Copier/Computer Paper – Veritiv Co; Bid 17.11 Instructional Materials – Kaplan, Nasco, School Specialty, Lakeshore Learning,Unity, Mackin, Frey Science, Sargent Welch, S&SWorldwide, BSN, US Games, Paxton Patterson, School Nurse, Super Duper; Bid 17.12 General Maintenance – Fisher’s Ace Hardware; Bid 17.14Air Conditioning/Welding Supplies – Baker Distributing for all AC Supplies and Industrial Welding Supply for all welding supplies; Bid 17.15 Plumbing Supplies – Southern Pipe & Supply; Bid 17.16 Custodial Cleaning Supplies – Economical Janitorial; Proposal 17.19 Locksmith Services – Silver & Gold Locksmith ------- with the exception of Proposal 17.05 Fiscal Auditors, which will be extended for 1 Year.
No objections. Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 7c. Mr. Peter Montz – Take action on Bid 16.10 Office Supplies
MOTION BY: Burl
SECOND BY: Sanders
MOTION: To accept the current Office Supply Vendor’s (Louisiana Office Products) offer of a 5% rebate in return for a 1 year contract extension.
No objections. Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 7d. Mr. Peter Montz - Take action on Bid 16:18 Award Items
MOTION BY: Burl
SECOND BY: Keller
MOTION: To accept the current Award Item Vendor’s (Tri-Parish Trophies) offer of a 10% price reduction in return for a 1 year contract extension.
No objections. Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 7e. Mr. Peter Montz – Request Board approval to reject Bid 17.13 Electrical Supplies
Mr. Montz explained that there was an error in the bid package and this bid needs to be re-advertised.
MOTION BY: Keller
SECOND BY: Wallace
MOTION: To reject Bid 17.14 Electrical Supplies and allow administration to re-solicit bids. No objections.
Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 7f. Mr. Felix Boughton – Request Board approval of bid awards for the School Year 2016-2017 for Milk/Milk Products, Bread/Bread Products, Processed Foods, Frozen Foods, Meat/Meat Products, Cleaning Supplies, Paper Supplies, and Small Equipment for cafeterias
MOTION BY: Nicholas
SECOND BY: Jack
MOTION: To approve bid awards for the School Year 2016-2017 for: Milk/Milk Products – Brown’s Dairy
Bread/Bread Products – Flower’s Baking Co. of New Orleans,
Processed Foods -Diamond Food Distributors and Pon Food Corporation Frozen Foods – Diamond Food Distributors and Pon Food Corporation Meat/Meat Products – Diamond Food Distributors and Pon Food Corporation Cleaning Supplies - Economical Janitorial/Supplies and Pon Food Corporation Paper Supplies - Economical Janitorial/Supplies and Pon Food Corporation
Small Equipment for cafeterias – Alack Refrigeration and Economical Janitorial & Paper.
No objections. Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 7g. Mr. Felix Boughton– Request Approval of Amended Budget – June 30, 2016
MOTION BY: Sanders
SECOND BY: Nicholas
MOTION: To approve Amended Budget – June 30, 2016. No objections.
Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
The budget,in its entirety, is available for viewing at 118 West 10thSt., Reserve, LA
ITEM 7h. Mr. Felix Boughton – Request Approval of Comprehensive Budget – June 30, 2017
Mr. Boughton stated that administration is recommending adopting the Comprehensive Budget – June 30, 2017 with the following amendments: Reinstate 5 teachers to the Connections Program; Remove the Personal Service Contracts of Chris Guidry, Eliza Eugene Enterprises and Jennifer Boquet; and Remove Project Management Services contract from East St. John Elementary School. The following recommendations were made by the Finance Committee: Reinstate Truancy Officers; Reinstate Computer Technician.
MOTION BY: Sanders
SECOND BY: Wallace
MOTION: To accept the Comprehensive Budget – June 30, 2017 with the recommended amendments of both Administration and Finance Committee. These amendments include: (Administration) Reinstate 5 teachers to the Connections Program; Remove the Personal Service Contracts of Chris Guidry, Eliza Eugene Enterprises and Jennifer Boquet; and Remove Project Management Services contract from East St. John Elementary School and (Finance Committee) Reinstate Truancy Officers;Reinstate Computer Technician. No objections.
Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
The budget, in its entirety, is available for viewing at 118 West 10thSt., Reserve, LA Ms. Jennifer Frizell and Mr. Herman Clayton both spoke in favor of the motion.
ITEM 8. OLD BUSINESS ITEM 9. NEW BUSINESS
ITEM 9a. Mrs. Patricia Triche – Request approval to write an Early Head Start Child Care Partnership Grant
MOTION BY: DeFrancesch
SECOND BY: Nicholas
MOTION: To approve the witing of an Early Headstart Child Care Partnership Grant No objections.
Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
ITEM 9b. Mr. Patrick Sanders – Adopt Resolution to the family of Alexus Stewart
Mr. Sanders stated that recently one of our high school students passed away. Ms. Alexus Stewart wanted more than anything to graduate high school and he is asking the Board to adopt the resolution in her honor.
MOTION BY: Sanders
SECOND BY: The Entire Seated Board
MOTION: To Adopt the Resolution to the family of Alexus Stewart. No objections.
Roll Call:
9 Yeas - Jack, Burl, Keller, Sanders, DeFrancesch, Johnson, Wallace, Nicholas, Jones 0 Nays
2 Absent – Wise, Triche The motion carried.
************************************************
Resolution
WHEREAS, the St. John the Baptist Parish School Board recognizes and appreciates the community and citizens of St. John the Baptist Parish; and
WHEREAS, the community of St. John the Baptist Parish values all its children; and
WHEREAS, the entire community of St. John the Baptist Parish mourns the loss of our student, Alexus Stewart; and
WHEREAS, Alexus was a tenth grade student at East St. John High School and would have graduated with the Class of 2018, had she lived to see her dream fulfilled.
NOW, THEREFORE, BE IT RESOLVED,that we, the Members of the St. John the Baptist Parish School Board, along with the Superintendent, honors the memory of Alexus Stewart;
BE IT FURTHER RESOLVED, that a copy of this resolution, suitably engrossed, be placed in the minutes,the archives, and official records of the St. John the Baptist Parish School Board on this 16th day of June in the year of our Lord 2016.
************************************************
ITEM 10. ADMINISTRATIVE MATTERS
Mr. George stated that on Wednesday, June 22, 2016 at 11:00 a.m. in the Board Room, SJBP will host an informational meeting regarding partnering with the National Institute of Excellence in Teaching for a multi-year, multi-million dollar grant. He invited everyone to attend.
ITEM 11. BOARD ITEMS OF INTEREST
Dr. Keller asked that everyone keep his wife, Cheryl, in their thoughts and prayers, as she lost her father recently. Also, Mr. Burl recently lost his grandfather, Ms. Iona Holloway lost her sister, and all thoughts and prayers are appreciated.
Mr. Jones asked that everyone take a minute to read the article in the L’Observateur featuring Deputy Anthony Ealy. Deputy Ealy thanked the Board for the recognition.
ITEM 12. ADJOURNMENT - The agenda having been completed, and there being no further business, there was a
MOTION BY: Johnson
SECOND BY: Burl
MOTION: Motion for adjournment. There were no objections.
The meeting adjourned at7:20 p.m.
Kevin R. George, Secretary Keith Jones, President