PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD
GODCHAUX GRAMMAR CAFETERIA - RESERVE, LA
MEETING OF SEPTEMBER 19, 2019
The Chair called the meeting to order and read the following call: HONORABLE MEMBERS OF THE SCHOOL BOARD
Parish of St. John the Baptist
Dear Board Member:
Upon call of the President, the St. John the Baptist Parish School Board will meet in regular session at Godchaux Grammar Cafeteria, 1600 Highway 44, Reserve, Louisiana, on Thursday, September 19, 2019 at 6:00 p.m.
An agenda for the meeting is attached.
Sincerely,
Heidi Trosclair
Interim Superintendent/Secretary
ITEM 1. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE
The Chair called the meeting to order at 6:00 p.m. He called for a moment of silent meditation, followed by the Pledge of Allegiance.
ITEM 2. ROLL CALL OF MEMBERS: The Chair called for Public Comment.
PRESENT: Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
ABSENT:
There were 11 members present and 0 members absent.
ITEM 3. APPROVAL OF MINUTES: The Chair called for Public Comment.
ITEM 3a. Approval of revised minutes from the meeting of January 10, 2019
MOTION BY: Jones
SECOND BY: Mitchell
MOTION: To approve the revised minutes from the meeting of January 10, 2019
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
0 Absent
ITEM 3b. Approval of Minutes of: Work Session of August 15, 2019 and Board Meeting of August 15, 2019
MOTION BY: Keller
SECOND BY: Jones
MOTION: To approve minutes from: Work Session of August 15, 2019 and Board Meeting of August 15, 2019
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
0 Absent
ITEM 4. SUPERINTENDENT’S REPORT. Ms. Heidi Trosclair, Interim Superintendent.
Ms. Trosclair reported the following:
· We are now 7 weeks into the school year, and all students have been progress monitored.
· Parents were surveyed and opted for Early Release days as opposed to Late Take-In Days for this year (to allow for professional development for teachers and administrators). Our first early release day will be next Wednesday, September 25th. This will be a 3-hour early release.
· Ms. Trosclair, along with the Sheriff and the District Attorney’s offices all met to discuss how best to alleviate the apparent conflict among students at ESJH. She stated that it was a very productive meeting and all entities pledged to work together going forward.
MOTION BY: Jones
SECOND BY: DeFrancesch
MOTION: To waive policy to amend the agenda to address Item 9d at this time
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
MOTION BY: Jones
SECOND BY: DeFrancesch
MOTION: To address Item 9d at this time
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
Item 9d: Sheriff Mike Tregre – Update: a) Rave Panic Button; b) CPR/Stop the Bleeding Training for Teachers; c) School Resource Officers Shared Cost for Training; d) School Traffic at LPE (SJSO Budget); e) RAD Classes for Seniors (1-Day Session)
The Chair called for Public Comment: Ms. Carolyn Batiste stated that she would like to see the reemergence of Student Conflict Resolutions programs at East St. John High School. She stated that there were several peer-to-peer mediation programs years ago and they actually worked to resolve many conflicts among students. Also speaking was Ms. Shondrell Perrilloux, who stated she would like to see more social workers in the high school and asked the Board to consider allocating funds for this.
Sheriff Tregre:
· The Rave Panic Button is a software that gives teachers and administrators direct access to emergency offices. Both St. Charles Parish and St. James Parish are currently using this tool. He asked the Board to consider a partnership with the Sheriff’s Office to implement this program.
· Sheriff Tregre asked the board to consider allowing the Sheriff’s Office to train school personnel on CPR through a program called Stop the Bleeding Training
· Sheriff Tregre explained a program called RAD – Rape Aggression Defense – and asked the Board to consider allowing his office to train any/all senior girls that are interested in this course. It is a defensive course that the Sheriff feels would be beneficial to our female students that will be going to college soon, or out into the workforce and on their own.
· The Sheriff spoke regarding the traffic on Hwy. 51 gridlocking at take-in and dismissal times. He stated that his workforce is stretched thin keeping up with School Traffic Control. Sheriff Tregre also stated that he would like to partner with the school system to possibly assist in the cost of training SRO’s. SRO’s must be re-certified each summer and he would like to see a move toward having an SRO in each school.
Ms. Mitchell asked the Sheriff to send the cost of the training by email to the Board members. Mr. Wallace stated that there is a plan in place to work with the DOT to possibly get a turning lane by Lake Pontchartrain Elementary and also the possibility of a reduced speed limit. Ms. Trosclair informed the sheriff that she received correspondence from the Governor’s Office stating that the Governor’s Office is paying for the Rave Panic System for all schools in the state for 1 year.
ITEM 5. EDUCATION PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF
Item 5a. Public Comment. Dr. Juanita Hill – Recognition of LEAP 2025 Scholars
The following students were recognized for their academic achievement:
ITEM 5b. Mr. Patrick H. Sanders - Recognition of Ms. Eliza Eugene, Blessed to be a Blessing Backpack Extravaganza
Mr. Sanders stated that the Board wanted to recognize all the work that Ms. Eugene and staff does for the students of St. John the Baptist Parish. He presented Ms. Eugene with a token of appreciation.
ITEM 5c. Public Comment. Ms. Stacey Millet – 3rd Annual East St. John High School Tailgate
Ms. Millet stated that the 3rd Annual Alumni Tailgate will take place on October 11, 2019. All funds collected go toward scholarships for East St. John High students. He asked the Board members to each pledge $25.00 (which is the cost of participation).
ITEM 5d. Public Comment. Mr. Patrick Sanders/Ms. Deborah Keys Write – Presentation of previous and current professional development being offered over the next several months to the Board members in preparation for hiring the new superintendent and the continuation of Board Governance Training
Ms. Write stated that she has just completed the 2nd Board Governance Training with our Board. She explained that she is assisting the Board in becoming more aware of their roles and how to become better representatives of their constituents.
ITEM 6. PERSONNEL MATTERS
ITEM 6a. Public Comment. Mrs. Serina Duke – Introduction to Revised Job Descriptions: 1) Air Conditioning/Heating Technician/Electrician; 2) Custodian; 3) Drayage/Warehouseman; 4) Electrician; 5) General Maintenance Worker
This item was for introduction only.
ITEM 6b. Public Comment. Mrs. Serina Duke – Introduction to Revised Policy: Bulletin 130
This item was for introduction only.
ITEM 7. BUSINESS AND FINANCE
ITEM 7a. Public Comment. Mr. Felix Boughton – Monthly Budget to Actual
Mr. Boughton presented the following for informational purposes:
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 7b. Public Comment. Mr. Felix Boughton – Request Board Adopt Louisiana Compliance Questionnaire for June 30, 2019
MOTION BY: DeFrancesch
SECOND BY: Mitchell
MOTION: To adopt the Louisiana Compliance Questionnaire for June 30, 2019.
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
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LOUISIANA COMPLIANCE QUESTIONNAIRE
(For Audit Engagements of Governments)
Dear Chief Executive Officer:
Attached is the Louisiana Compliance Questionnaire that is to be completed by you or your staff. This questionnaire is a required part of a financial audit of Louisiana state and local government agencies. Upon completion, the questionnaire must be presented to and adopted by the governing body, if any, of your organization by means of a formal resolution in an open meeting. Independently elected officials should sign the document, in lieu of such a resolution.
The completed questionnaire and a copy of the adoption instrument, if appropriate, must be given to the auditor at the beginning of the audit. The auditor will, during the course of his/her regular audit, test the accuracy of the responses in the questionnaire. It is not necessary to return the questionnaire to my office.
Certain portions of the questionnaire may not be applicable to your organization. In such cases, it is appropriate to mark the representation "not applicable." However, you must respond to each applicable representation. A 'yes' answer indicates that you have complied with the applicable law or regulation. A 'no' answer to any representation indicates a possible violation of law or regulation and, as such, should be fully explained. These matters will be reviewed by the auditor during the course of his/her examination. Please feel free to attach a further explanation of any representation.
Your cooperation in this matter will be greatly appreciated.
Sincerely,
Daryl G. Purpera, CPA, CFE
Louisiana Legislative Auditor
Enclosure
LOUISIANA COMPLIANCE QUESTIONNAIRE
(For Audit Engagements of Government Agencies)
___________________ (Date Transmitted)
__________________________________________________________(CPA Firm Name)
__________________________________________________________(CPA Firm Address)
__________________________________________________________(City, State Zip)
In connection with your audit of our financial statements as of June 30, 2019 and for the period ended June 30, 2019 for the purpose of expressing an opinion as to the fair presentation of our financial statements in accordance with accounting principles generally accepted in the United States of America, to assess our internal control structure as a part of your audit, and to review our compliance with applicable laws and regulations, we confirm, to the best of our knowledge and belief, the following representations. These representations are based on the information available to us as of December 15, 2018
PART I. AGENCY PROFILE
1. Name and address of the organization.
St. John the Baptist Parish School Board
2. List the population of the municipality or parish based upon the last official United States Census or most recent official census (municipalities and police juries only). Include the source of the information.
50,000
3. List names, addresses, and telephone numbers of entity officials. Include elected/appointed members of the governing board, chief executive and fiscal officer, and legal counsel.
Letterhead Attached
4. Period of time covered by this questionnaire.
7-1-2018 through 6-30-2019
5. The entity has been organized under the following provisions of the Louisiana Revised Statute(s) (R.S.) and, if applicable, local resolutions/ordinances.
Local school board
6. Briefly describe the public services provided.
Public education
7. Expiration date of current elected/appointed officials' terms.
12/31/2018
LEGAL COMPLIANCE
PART II. PUBLIC BID LAW
8. The provisions of the public bid law, R.S. Title 38:2211-2296, and, where applicable, the regulations of the Division of Administration, State Purchasing Office have been complied with.
9. A) All public works purchases exceeding $154,450 have been publicly bid.
B) All material and supply purchases exceeding $30,000 have been publicly bid.
C) Yes [x ] No [ ]
PART III. CODE OF ETHICS LAW FOR PUBLIC OFFICIALS
AND PUBLIC EMPLOYEES
9. It is true that no employees or officials have accepted anything of value, whether in the form of a service, loan, or promise, from anyone that would constitute a violation of R.S. 42:1101-1124.
Yes [ x ] No [ ]
10. It is true that no member of the immediate family of any member of the governing authority, or the chief executive of the governmental entity, has been employed by the governmental entity after April 1, 1980, under circumstances that would constitute a violation of R.S. 42:1119.
Yes [ x ] No [ ]
PART IV. LAWS AFFECTING BUDGETING
11. We have complied with the budgeting requirements of the Local Government Budget Act (R.S. 39:1301-15) R.S. 39:33, or R.S. 39:1331-1342, as applicable:
A. Local Budget Act
1. We have adopted a budget for the general fund and all special revenue funds (R.S. 39:1305).
2. The chief executive officer, or equivalent, has prepared a proposed budget that included a budget message, a proposed budget for the general fund and each special revenue fund, and a budget adoption instrument that specified the chief executive's authority to make budgetary amendments without approval of the governing authority. Furthermore, the proposed expenditures did not exceed estimated funds to be available during the period (R.S. 39:1305).
3. The proposed budget was submitted to the governing authority and made available for public inspection at least 15 days prior to the beginning of the budget year (R.S. 39:1306).
4. To the extent that proposed expenditures were greater than $500,000, we have made the budget available for public inspection and have advertised its availability in our official journal. The advertisement included the date, time, and place of the public hearing on the budget. Notice has also been published certifying that all actions required by the Local Government Budget Act have been completed (R.S. 39:1307).
5. If required, the proposed budget was made available for public inspection at the location required by R.S. 39:1308.
6. All action necessary to adopt and finalize the budget was completed prior to the date required by state law. The adopted budget contained the same information as that required for the proposed budget (R.S. 39:1309).
7. After adoption, a certified copy of the budget has been retained by the chief executive officer or equivalent officer (R.S. 39:1309).
8. To the extent that proposed expenditures were greater than $500,000, the chief executive officer or equivalent notified the governing authority in writing during the year when actual receipts plus projected revenue collections for the year failed to meet budgeted revenues by five percent or more, or when actual expenditures plus projected expenditures to year end exceeded budgeted expenditures by five percent or more (R.S. 39:1311).
9. The governing authority has amended its budget when notified, as provided by R.S. 39:1311. (Note, general and special revenue fund budgets should be amended, regardless of the amount of expenditures in the fund, when actual receipts plus projected revenue collections for the year fail to meet budgeted revenues by five percent or more; or when actual expenditures plus projected expenditures to year end exceed budgeted expenditures by five percent or more. State law exempts from the amendment requirements special revenue funds with anticipated expenditures of $500,000 or less, and exempts special revenue funds whose revenues are expenditure-driven - primarily federal funds-from the requirement to amend revenues.)
Yes [x ] No [ ]
B. State Budget Requirements
1. The state agency has complied with the budgetary requirements of R.S. 39:33.
Yes [ ] No [ ]
C. Licensing Boards
1. The licensing board has complied with the budgetary requirements of R.S. 39:1331-1342.
Yes [ ] No [ ]
PART V. ACCOUNTING, AUDITING, AND FINANCIAL
REPORTING LAWS
12. We have maintained our accounting records in such a manner as to provide evidence of legal compliance and the preparation of annual financial statements to comply with R.S. 24:513 and 515, and/or 33:463.
Yes [ x ] No [ ]
13. All non-exempt governmental records are available as a public record and have been retained for at least three years, as required by R.S. 44:1, 44:7, 44:31, and 44:36.
Yes [ x ] No [ ]
14. We have filed our annual financial statements in accordance with R.S. 24:514, and 33:463 where applicable.
Yes [ x ] No [ ]
15. We have had our financial statements audited in a timely manner in accordance with R.S. 24:513.
Yes [x ] No [ ]
16. We did not enter into any contracts that utilized state funds as defined in R.S. 39:72.1 A. (2); and that were subject to the public bid law (R.S. 38:2211, et seq.), while the agency was not in compliance with R.S. 24:513 (the audit law).
Yes [ x ] No [ ]
17. We have complied with R.S. 24:513 A. (3) regarding disclosure of compensation, reimbursements, benefits and other payments to the agency head, political subdivision head, or chief executive officer.
Yes [ x ] No [ ]
18. We have remitted all fees, fines, and court costs collected on behalf of other entities, in compliance with applicable Louisiana Revised Statutes or other laws.
Yes [ x ] No [ ]
PART VI. MEETINGS
19. We have complied with the provisions of the Open Meetings Law, provided in R. S. 42:11 through 42:28.
Yes [ x ] No [ ]
PART VII. ASSET MANAGEMENT LAWS
20. We have maintained records of our fixed assets and movable property records, as required by R.S. 24:515 and/or 39:321-332, as applicable.
Yes [ x ] No [ ]
PART VIII. FISCAL AGENCY AND CASH MANAGEMENT LAWS
21. We have complied with the fiscal agency and cash management requirements of R.S. 39:1211-45 and 49:301-327, as applicable.
Yes [x ] No [ ]
PART IX. DEBT RESTRICTION LAWS
22. It is true we have not incurred any long-term indebtedness without the approval of the State Bond Commission, as provided by Article VII, Section 8 of the 1974 Louisiana Constitution, Article VI, Section 33 of the 1974 Louisiana Constitution, and R.S. 39:1410.60-1410.65.
Yes [ x ] No [ ]
23. We have complied with the debt limitation requirements of state law (R.S. 39:562).
Yes [x ] No [ ]
24. We have complied with the reporting requirements relating to the Fiscal Review Committee of the State Bond Commission (R.S. 39:1410.62).
Yes [X ] No [ ]
PART X. REVENUE AND EXPENDITURE RESTRICTION LAWS
25. We have restricted the collections and expenditures of revenues to those amounts authorized by Louisiana statutes, tax propositions, and budget ordinances.
Yes [ x ] No [ ]
26. It is true we have not advanced wages or salaries to employees or paid bonuses in violation of Article VII, Section 14 of the 1974 Louisiana Constitution, R.S. 14:138, and AG opinion 79-729.
Yes [x ] No [ ]
27. It is true that no property or things of value have been loaned, pledged, or granted to anyone in violation of Article VII, Section 14 of the 1974 Louisiana Constitution.
Yes [x ] No [ ]
PART XI. ISSUERS OF MUNICIPAL SECURITIES
28. It is true that we have complied with the requirements of R.S. 39:1438.C.
Yes [ x ] No [ ]
PART XI. QUESTIONS FOR SPECIFIC GOVERNMENTAL UNITS
Parish Governments
29. We have adopted a system of road administration that provides as follows:
A. Approval of the governing authority of all expenditures, R.S. 48:755(A).
B. Development of a capital improvement program on a selective basis, R.S. 48:755.
C. Centralized purchasing of equipment and supplies, R.S. 48:755.
D. Centralized accounting, R.S. 48:755.
E. A construction program based on engineering plans and inspections, R.S. 48:755.
F. Selective maintenance program, R.S. 48:755.
G. Annual certification of compliance to the auditor, R.S. 48:758.
Yes [ ] No [ ]
School Boards
30. We have complied with the general statutory, constitutional, and regulatory provisions of the Louisiana Department of Education, R.S. 17:51-400.
Yes [ X ] No [ ]
31. We have complied with the regulatory circulars issued by the Louisiana Department of Education that govern the Minimum Foundation Program.
Yes [X ] No [ ]
32. We have, to the best of our knowledge, accurately compiled the performance measurement data contained in the following schedules and recognize that your agreed-upon procedures will be applied to such schedules and performance measurement data:
Parish school boards are required to report, as part of their annual financial statements, measures of performance. These performance indicators are found in the supplemental schedules:
- Schedule 1, General Fund Instructional and Support Expenditures and Certain Local
Revenue Sources
- Schedule 2, Education Levels of Public School Staff
- Schedule 3, Number and Type of Public Schools
- Schedule 4, Experience of Public Principals, Assistant Principals, and Full-time Classroom Teachers
- Schedule 5, Public School Staff Data: Average Salaries
- Schedule 6, Class Size Characteristics
- Schedule 7, Louisiana Educational Assessment Program (LEAP)
- Schedule 8, Graduation Exit Examination (GEE) (Note: this schedule is no longer applicable.)
- Schedule 9, iLEAP Tests
Yes [ x ] No [ ]
Tax Collectors
33. We have complied with the general statutory requirements of R.S. 47.
Yes [ ] No [ ]
Sheriffs
34. We have complied with the state supplemental pay regulations of R.S. 40:1667.7.
Yes [ ] No [ ]
35. We have complied with R.S. 13:5535 relating to the feeding and keeping of prisoners.
Yes [ ] No [ ]
District Attorneys
36. We have complied with the regulations of the DCFS that relate to the Title IV-D Program.
Yes [ ] No [ ]
Assessors
37. We have complied with the regulatory requirements found in R.S. Title 47.
Yes [ ] No [ ]
38. We have complied with the regulations of the Louisiana Tax Commission relating to the reassessment of property.
Yes [ ] No [ ]
Clerks of Court
39. We have complied with R.S. 13:751-917 and applicable sections of R.S. 11:1501-1562.
Yes [ ] No [ ]
Libraries
40. We have complied with the regulations of the Louisiana State Library.
Yes [ ] No [ ]
Municipalities
41. Minutes are taken at all meetings of the governing authority (R.S. 42:20).
Yes [ ] No [ ]
42. Minutes, ordinances, resolutions, budgets, and other official proceedings of the municipalities are published in the official journal (R.S. 43:141-146 and A.G. 86-528).
Yes [ ] No [ ]
43. All official action taken by the municipality is conducted at public meetings (R.S. 42:11 to 42:28).
Yes [ ] No [ ]
Airports
44. We have submitted our applications for funding airport construction or development to the Department of Transportation and Development as required by R.S. 2:802.
Yes [ ] No [ ]
45. We have adopted a system of administration that provides for approval by the department for any expenditures of funds appropriated from the Transportation Trust Fund, and no funds have been expended without department approval (R.S. 2:810).
Yes [ ] No [ ]
46. All project funds have been expended on the project and for no other purpose (R.S. 2:810).
Yes [ ] No [ ]
47. We have certified to the auditor, on an annual basis, that we have expended project funds in accordance with the standards established by law (R.S. 2:811).
Yes [ ] No [ ]
Ports
48. We have submitted our applications for funding port construction or development to the Department of Transportation and Development as required by R.S. 34:3452.
Yes [ No [ ]
49. We have adopted a system of administration that provides for approval by the department for any expenditures of funds made out of state and local matching funds, and no funds have been expended without department approval (R.S. 34:3460).
Yes [ ] No [ ]
50. All project funds have been expended on the project and for no other purpose (R.S. 34:3460).
Yes [ ] No [ ]
51. We have established a system of administration that provides for the development of a capital improvement program on a selective basis, centralized purchasing of equipment and supplies, centralized accounting, and the selective maintenance and construction of port facilities based upon engineering plans and inspections (R.S. 34:3460).
Yes [ ] No [ ]
52. We have certified to the auditor, on an annual basis, that we have expended project funds in accordance with the standards established by law (R.S. 34:3461).
Yes [ ] No [ ]
Sewerage Districts
53. We have complied with the statutory requirements of R.S. 33:3881-4159.10.
Yes [ ] No [ ]
Waterworks Districts
54. We have complied with the statutory requirements of R.S. 33:3811-3837.
Yes [ ] No [ ]
Utility Districts
55. We have complied with the statutory requirements of R.S. 33:4161-4546.21.
Yes [ ] No [ ]
Drainage and Irrigation Districts
56. We have complied with the statutory requirements of R.S. 38:1601-1707 (Drainage Districts); R.S. 38:1751-1921 (Gravity Drainage Districts); R.S. 38:1991-2048 (Levee and Drainage Districts); or R.S. 38:2101-2123 (Irrigation Districts), as appropriate.
Yes [ ] No [ ]
Fire Protection Districts
57. We have complied with the statutory requirements of R.S. 40:1491-1509.
Yes [ ] No [ ]
Other Special Districts
58. We have complied with those specific statutory requirements of state law applicable to our district.
Yes [ ] No [ ]
The previous responses have been made to the best of our belief and knowledge. We have disclosed to you all known noncompliance of the foregoing laws and regulations, as well as any contradictions to the foregoing representations. We have made available to you documentation relating to the foregoing laws and regulations.
We have provided you with any communications from regulatory agencies or other sources concerning any possible noncompliance with the foregoing laws and regulations, including any communications received between the end of the period under examination and the issuance of this report. We acknowledge our responsibility to disclose to you and the Legislative Auditor any known noncompliance that may occur subsequent to the issuance of your report.
_______________________________________________Secretary_______________________Date
_______________________________________________Treasurer_______________________Date
_______________________________________________President_______________________Date
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ITEM 7c. Public Comment – Mr. Peter Montz – Mr. Peter Montz – Request Board approval on Proposal 20.26 Property and Casualty Insurance
MOTION BY: Schum
SECOND BY: Wallace
MOTION: To approve Proposal 20.26 as presented.
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
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The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 8. OLD BUSINESS
ITEM 8a. Public Comment Mr. Ty Manieri – Update on LAPC
The Chair stated this item would be carried over to a later meeting.
ITEM 8b. Public Comment. Ms. Iman Montgomery – Request approval of Revised Policies: JGCB - Immunizations and JGCF – Behavioral Health Services for Students
MOTION BY: Holden
SECOND BY: Mitchell
MOTION: To approve Revised Policies: JGCB - Immunizations and JGCF – Behavioral Health Services for Students.
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
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JGCB - IMMUNIZATIONS
The St. John the Baptist Parish School Board shall require all children each student entering any school for the first time, and upon entering the sixth grade at any other time as required by the state, to present satisfactory evidence of immunity to or immunization against vaccine-preventable diseases according to state law and a schedule approved by the state Department of Health and Hospitals (DHH), Office of Public Health (OPH), or shall present evidence of an immunization program in progress. In addition, a student who is eleven (11) years old and entering a grade other than the sixth grade shall provide satisfactory evidence of current immunization against meningococcal disease. The School Board may require immunizations or proof of immunity more extensive than required by the Department of Health and Hospitals (DHH), Office of Public Health (OPH). Any student failing to meet the immunization standards shall be prohibited from attending school until such time as the immunization standards are met.
In progress shall mean that the child student has an immunization due after the date school has begun, because the child student began his/her immunization late, or because the child’s student’s pediatrician has provided written orders for the child student to receive an immunization after a certain date.
TRANSFERRING STUDENTS
A child student transferring from another school system in or out of the state shall submit either a certificate of immunization or a letter from his/her personal physician or a public health clinic indicating immunization against the diseases mentioned above and/or any others which may be required and certificate or statement indicating that the tests required have been performed, in the schedule approved by the Office of Public Health have been performed, or a statement that such immunizations are in progress.
If booster injections for the diseases enumerated on the state schedule are advised, such booster injections shall be administered before the child student enters a school system within the state.
ENFORCEMENT
Principals or their designated representatives, of all schools shall be responsible for checking students' records to see that the provisions of this policy are enforced, and to electronically transmit immunization reports to the OPH through the Louisiana Immunization Network for Kids Statewide, when capable.
EXCEPTIONS
No child student seeking to enter any public school in St. John the Baptist Parish shall be required to comply with the provisions of this written policy if the child student or his/her parent or guardian submits either a written statement from a physician stating that this procedure is contraindicated for medical reasons, or a written dissent from the student or his/her parents.
Exception in compliance may also apply to any person who is unable to comply due to a shortage in the supply of available vaccinations against meningococcal disease.
EXCLUSION FROM ATTENDANCE
If an outbreak of a vaccine-preventable disease occurs, upon the recommendation of the state Office of Public Health, school administrators may exclude from attendance unimmunized students until the appropriate disease incubation period has expired, or the unimmunized person presents evidence of immunization.
Revised: December, 1984
Revised: December, 1990
Revised: December, 1991
Revised: April 2, 2009
Revised: June, 2019
Ref: La. Rev. Stat. Ann. §§17:170, 17:170.1, 17:170.2, 17:170.3, 17:170.4; Health and Safety, Bulletin 135, Louisiana Department of Education; Board minutes, 4-2-09.
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JGCF - BEHAVIORAL HEALTH SERVICES FOR STUDENTS
The St. John the Baptist Parish School Board recognizes the connection between a student’s social, emotional, and mental well-being and the student’s academic success. The School Board desires to assist students in developing the social and emotional skills needed for participation in the educational environment and society at large. In addition to any support services provided by the School Board, the School Board shall allow behavioral health providers to provide behavioral health services to a student at school during school hours if the student's parent or legal guardian provides a written request for such behavioral health provider and services to the Superintendent or Superintendent’s designee, and all other requirements of La. Rev. Stat. Ann. §§17:173 and 17:3996, this policy, and any administrative procedures are met.
A behavioral health provider who provides services according to this policy shall:
1. Maintain general liability insurance coverage in an amount not less than $1,000,000.00 per occurrence and $1,000,000.00 per aggregate and provide a certificate of insurance naming the public school as the certificate holder.
2. Complete a criminal background check conducted by the Louisiana State Police and shall pay all related costs.
Behavioral health services shall be permitted during school hours if the student's parent or legal guardian presents a behavioral health evaluation performed by an evaluator chosen by the parent or legal guardian and the evaluation indicates that the services are necessary during school hours to assist the student with behavioral health impairments that the evaluator determines are interfering with the student's ability to thrive in the educational setting. A behavioral health evaluation presented by the parent or legal guardian of a student shall not be construed as an independent educational evaluation for purposes of determining if a student meets the criteria established for eligibility for special education and related services.
In addition, the parent or legal guardian of a student receiving services from a behavioral service provider shall be required to execute a consent to release information form between the provider and the School Board.
Behavioral health services may be provided during instructional time in English, reading, mathematics, and science if the School Board and the behavioral health provider mutually agree that it is in the best interest of the student.
The School Board shall not enter into a contract or an exclusive agreement with a behavioral health provider that prohibits the parent or legal guardian from choosing the behavioral health provider for the student. However the provisions of this paragraph shall not impair any existing contract on the effective date of this policy, or the renewal thereof.
The cost of all behavioral health services provided to a student shall be the sole responsibility of the parent or legal guardian, individually or through an applicable health insurance policy, Medicaid, or other third-party payor, other than the School Board, that has made funds available for the payment for the services provided.
While on a school campus, a behavioral service provider shall comply with, and abide by, the terms of any Individualized Education Plan, Individualized Accommodation Plan, Section 504 Plan, Behavior Management Plan, or Individualized Health Plan applicable to a student who is a patient of the provider. The services furnished by a provider shall be incorporated into a written treatment plan applicable to a student.
The School Board shall establish reporting requirements for a behavioral health provider related to the student's progress and student and school safety concerns as related to the student's educational program.
The Superintendent shall approve administrative procedures to provide for student safety and effective implementation of this policy.
The School Board may establish sanctions, including termination of a provider's authorization to provide services on any school campus, against a behavioral health provider for failure to comply with the provisions of this policy and associated procedures and/or any other School Board policy and procedures.
DEFINITIONS
Applied behavior analysis provider shall mean a provider who is licensed, certified, or registered by the Louisiana Behavior Analyst Board and is in good standing to provide applied behavior analysis services.
Applied behavior analysis services shall include the design, implementation, and evaluation of systematic instructional and environmental modifications by an applied behavior analysis provider to produce socially significant improvements in behavior as described in the Behavior Analyst Practice Act.
Behavioral health evaluation shall include but not be limited to the following criteria:
Diagnosis.
Type of intervention.
Length of intervention.
Identification of a student's goals.
Identification of impact of student behavior on a student's educational program.
Recommendations for applied behavior analysis services.
Behavioral health provider shall mean a provider who is licensed by the Louisiana Department of Health or a health profession licensing board and is in good standing to provide behavioral health services in Louisiana including but not limited to a psychiatrist, psychologist, medical psychologist, licensed specialist in school psychology, marriage and family therapist, professional counselor, clinical social worker, applied behavioral analysis provider, or a behavioral health provider organization licensed to provide health services in Louisiana.
Behavioral health services shall include but not be limited to individual psychotherapy, family psychotherapy, psychotropic medication management, community psychiatric support and treatment, and crisis intervention, and medically necessary applied behavior analysis services.
Evaluator shall mean a licensed psychiatrist, psychologist, medical psychologist, licensed specialist in school psychology, professional counselor, marriage and family therapist, or clinical social worker who is certified by the respective board of examiners in Louisiana to provide necessary evaluations and who is not an employee of the School Board or the Louisiana Department of Education.
No provisions of this policy shall be construed to supersede any of the following:
1. The authority of a student's Individualized Education Program Team or Section 504 Committee to determine appropriate services for a student pursuant to applicable federal and state law shall not be superseded by any provisions of this policy.
2. The provisions of the Behavioral Health Services Provider Licensing Law or any regulation promulgated by the Louisiana Department of Health pursuant to that law.
3. The provisions of the Behavior Analysis Practice Act.
New policy: October 18, 2018
Revised: July, 2019
Ref: 20 USC 1232(g-i) (Family Educational Rights and Privacy Act); La. Rev. Stat. Ann. §§17:7, 17:173; Board minutes, 10-18-18.
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ITEM 9. NEW BUSINESS
MOTION BY: Schum
SECOND BY: Mitchell
MOTION: To provide a one-time salary adjustment, equivalent to the recent educational raise by the State of Louisiana, to be provided no later than December 31, 2019 ($1000 certified / $500 support).
No objections.
The motion carried.
Roll Call:
10 Yeas - Holden, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
1 Nay – Burl
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 9b. Public Comment. Mrs. Debra Schum – Request Board approval to begin the process of creating a Salary Study Committee
MOTION BY: Schum
SECOND BY: Triche
MOTION: To grant approval for the Superintendent and Board President to begin the process of creating a Salary Study Committee.
No objections.
The motion carried.
Roll Call:
10 Yeas - Holden, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
1 Abstention – Burl
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 9c. Public Comment. Ms. Heidi Trosclair – Request Board approval for the SJBP Revised Organizational Chart
MOTION BY: Schum
SECOND BY: Triche
MOTION: To approve the Revised Organizational Chart as presented.
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 9d. Public Comment. Sheriff Mike Tregre – Update: a) Rave Panic Button; b) CPR/Stop the Bleeding Training for Teachers; c) School Resource Officers Shared Cost for Training; d) School Traffic at LPE (SJSO Budget); e) RAD Classes for Seniors (1-Day Session)
This item was addressed earlier in the meeting.
ITEM 9e. Public Comment. Mr. Felix Boughton - Executive Session: Status Update on Marathon Ashland, LLC v. St. John the Baptist Parish, Docket # 18-22095-001, 002, 003, 004, 005, 006, 007, 008, 009 (La. Tax Comm’n).
MOTION BY: Holden
SECOND BY: Johnson
MOTION: To convene in Executive Session for: Status Update on Marathon Ashland, LLC v. St. John the Baptist Parish, Docket # 18-22095-001, 002, 003, 004, 005, 006, 007, 008, 009 (La. Tax Comm’n).
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
The Board convened in Executive Session at 7:50 p.m.
MOTION BY: Jones
SECOND BY: Mitchell
MOTION: To reconvene in Regular Session
No objections.
The motion carried.
Roll Call:
11 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Johnson, Schum, Wallace, Mitchell, Triche, Sanders
The Board reconvened in Regular Session at 8:31 p.m.
MOTION BY: Mitchell
SECOND BY: Schum
MOTION: To waive policy for the purpose of amending the agenda to vote regarding Item 9e.
Upon roll call, Mr. Burl called a “Nay” vote, thus ending the roll call. (A vote to waive policy must be unanimous.)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 10. ADMINISTRATIVE MATTERS
ITEM 11. BOARD ITEMS OF INTEREST
Mr. Sanders expressed his sincere thanks to Mr. Davis Lumar for his 34 years of service. He stated that Mr. Lumar’s last day would be tomorrow, Friday, September 20, 2019.
Ms. Schum stated that there will be a BESE Candidate Forum at the River Parish Community College campus on September 26, 2019 at 6:30 p.m.
ITEM 12. ADJOURNMENT
The agenda having been completed, and there being no further business, there was a
MOTION BY: Jones
SECOND BY: DeFrancesch
MOTION: Motion for adjournment.
There were no objections.
The meeting adjourned at 8:42 p.m.
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Heidi Trosclair, Secretary Patrick H. Sanders, President