PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD
GODCHAUX GRAMMAR CAFETERIA - RESERVE, LA
MEETING OF DECEMBER 12, 2019
The Chair called the meeting to order and read the following call: HONORABLE MEMBERS OF THE SCHOOL BOARD
Parish of St. John the Baptist
Dear Board Member:
Upon call of the President, the St. John the Baptist Parish School Board will meet in regular session at Emily C. Watkins Elementary School, 938 La. Hwy. 628, LaPlace, Louisiana, on Thursday, December 12, 2019 at 6:00 p.m.
An agenda for the meeting is attached.
Sincerely,
Heidi Trosclair
Interim Superintendent/Secretary
ITEM 1. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE
The Chair called the meeting to order at 6:03 p.m. He called for a moment of silent meditation, followed by the Pledge of Allegiance, led by Mrs. Schum.
ITEM 2. ROLL CALL OF MEMBERS: The Chair called for Public Comment.
PRESENT: Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
ABSENT: Johnson
There were 10 members present and 1 members absent. The chair asked that the minutes reflect that Mr. Johnson informed him earlier in the day that he was ill and would not be present for the meeting.
ITEM 3. APPROVAL OF MINUTES: The Chair called for Public Comment.
MOTION BY: Burl
SECOND BY: Keller
Roll call:
10 Yeas – Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
*** Public Comment. Mr. Patrick H. Sanders – Accept resignation from Interim Superintendent Heidi Trosclair, effective December 20, 2019.
MOTION BY: Mitchell
SECOND BY: Holden
Roll call:
10 Yeas – Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
Ms. Trosclair thanked the Board for the opportunity afforded her. Several Board members thanked Ms. Trosclair for her 30+ years of service to the students of St. John the Baptist Parish Schools.
*** Public Comment. Mr. Patrick H. Sanders – Appoint an Interim Superintendent.
The Chair opened the floor for nominations.
Mr. Clarence Triche nominated Mrs. Patricia Triche for Interim Superintendent.
Ms. Nia Mitchell nominated Mr. Cory Butler for Interim Superintendent.
The Chair closed the floor to nominations.
Upon roll call on the nomination of Mrs. Patricia Triche, there were:
5 Yeas – Keller, DeFrancesch, Jones, Schum, Triche
4 Nays – Holden, Burl, Mitchell, Sanders
1 Abstention – Wallace
1 Absent – Johnson
Upon roll call on the nomination of Mr. Cory Butler, there were:
6 Yeas – Holden, Burl, DeFrancesch, Wallace, Mitchell, Sanders
3 Nays – Keller, Schum, Triche
1 Abstention – Jones
1 Absent – Johnson
Mr. Jones asked that his vote be changed from Abstention to a Yea. The Chair granted this request. Upon the change of Mr. Jones’ vote, there were:
7 Yeas – Holden, Burl, DeFrancesch, Wallace, Mitchell, Sanders, Jones
3 Nays – Keller, Schum, Triche
1 Absent – Johnson
The Chair congratulated Mr. Cory Butler and asked him to come forward. Mr. Butler thanked the Board for the opportunity.
ITEM 4. SUPERINTENDENT’S REPORT. Ms. Heidi Trosclair, Interim Superintendent.
ITEM 4a. Public Comment. Ms. Heidi Trosclair – Recognition of Christmas Card Contest Winners
Ms. Trosclair congratulated the winners and presented them with a plaque:
Tara Parekh, John L. Ory Magnet School, 3rd Grade
and
Chance Joseph, St. John STEM Magnet High School Program, Home School – GMMS, 8th Grade
Ms. Trosclair introduced Mr. John Cummins, who spoke regarding the dangers of the possible carcinogens at the Denka/Dupont plant.
Ms. Trosclair asked the Board to waive policy to vote to adopt a resolution regarding the LYFE Program.
MOTION BY: Entire Board
SECOND BY:
MOTION: To waive policy to amend the agenda to include approval of the LYFE Resolution
No objections.
Roll Call:
10 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
MOTION BY: Entire Board
SECOND BY:
MOTION: To adopt the LYFE Resolution
No objections.
Roll Call:
10 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
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ITEM 5. EDUCATION PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF
ITEM 5a. Public Comment. Mrs. Serina Duke – Presentation of Teachers of the Year, SPED Personnel of the Year, and Principal of Distinction
Mrs. Duke acknowledge the following winners and presented them with gifts:
The Chair declared a recess at 6:38 p.m.
The Chair called the meeting back to order at 6:48 p.m.
Mr. Sanders asked for the record to reflect that he is not at all pleased that the Principal of Distinction was not named as Principal of the Year. He stated Fifth Ward showed incremental growth this year (4.4 pts.) and he feels that we could have named her Principal of the Year at the Parish level, even if we didn’t send it on to the state level.
ITEM 6. PERSONNEL MATTERS
ITEM 6a. Public Comment. Mrs. Serina Duke – Request approval of Revised Job Descriptions: 10-Month Secretary; 12-Month Secretary; Electrician; Air Conditioning/Heating Technician; Accounting Supervisor
MOTION BY: Wallace
SECOND BY: Triche
MOTION: To approve Revised Job Descriptions: 10-Month Secretary; 12-Month Secretary; Electrician; Air Conditioning/Heating Technician; Accounting Supervisor
No objections.
Roll Call:
10 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
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ST. JOHN PARISH SCHOOL SYSTEM
JOB DESCRIPTION
JOB TITLE: 10 Month School Secretary
REPORTS TO/EVALUATED BY: Principal / Designee
TERMS OF EMPLOYMENT: 202 days, 10 months
SALARY RANGE School Secretary (202 days) Salary Schedule
SCOPE OF RESPONSIBILITIES: To provide secretarial/clerical general accounting, and general bookkeeping services to schools
For individuals with a disability, hiring decisions will be based only on the individual's ability to perform the essential functions of the job with or without a reasonable accommodation.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
1. Follows policies, procedures, rules and regulations of the St. John the Baptist Parish School Board.
2. Attends work regularly and arrives punctually.
3. Follows the time and/or duty schedule authorized by supervisor/designee for the work day.
4. Notifies supervisor promptly in case of absence and communicates in advance the date of return so proper provisions can be made.
5. Works cooperatively with others.
6. Displays proper respect for superiors.
7. Observes professional lines of communication at all times with individuals inside and outside the school system.
8. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and ethnic slurs when dealing with others.
9. Performs other duties as may be assigned which are related to the scope of the job.
10. Answers telephones and takes/relays messages in a polite, timely manner.
11. Prepares and types error-free reports, letters, inventories, memoranda, and related documents.
12. Routing of substitute teachers (if assigned).
13. Maintains student cumulative folders (if assigned).
14. Maintains student attendance/reporting/records (if assigned).
15. Monitors budget expenditures (if assigned).
16. Conducts bookkeeping for all school accounts (if assigned).
17. Prepares and routes purchase orders and requisitions as required (if assigned).
18. Maintains office or supply inventories.
19. Maintains current telephone listings.
20. Completes filing tasks efficiently.
21. Maintains principal’s or school’s appointment calendar and arranges meetings when necessary.
22. Serves as receptionist as needed (if assigned).
23. Administers medication to students (if trained and required).
24. Greets and directs visitors to school.
25. Receives, opens, sorts, and routes incoming mail.
26. Calls parents as assigned.
27. Reproduces and distributes materials as required.
28. Enters data into the computer files as needed.
29. Sends communications as assigned.
30. Creates / revises forms as needed.
31. Collects data from various sources to create reports as needed.
32. Accesses computer data as needed.
33. Tabulates and prepares reports of financial and statistical data for school board, state, and federal agencies as needed.
34. Informs principal of any special or emergency issues requiring immediate attention.
35. Maintains a high level of ethical behavior and confidentiality of work-related information.
36. Serves as a role model for students in conduct, grooming, and dress.
37. Attends work regularly and arrives punctually.
38. Follows break schedule and returns to station promptly.
39. Follows rules and regulations of the St. John the Baptist Parish School Board.
40. Notifies principal promptly in case of absence, and communicates in advance the date of return so that proper provisions can be made.
41. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and/or ethnic slurs when dealing with others.
42. Performs other job duties as may be assigned which are related to the scope of the job.
WORK CONDITIONS:
Must be able to: 1) work in an office setting with a variety of persons; 2) work in a school setting which includes both a climate controlled environment and outside areas which are subject to climate extremes; 3) comply with daily hours at assigned school site according to bargaining unit agreement.
COMMUNICATION SKILLS:
Must be able to: 1) effectively communicate in standard English, both orally and in writing; 2) accurately give and receive information via communication system; and 3) communicate successfully and pleasantly with students, parents, school personnel, and the public; 4) follow oral and written directions; 5) prioritize; 6) organize; and 7) perform work independently.
EQUIPMENT USED:
Must be able to handle use the telephone, audio-visual equipment, classroom computer, copy machine, laminator, calculator, and other appropriate machines.
PHYSICAL INVOLVEMENT:
Must be able to stand, walk, reach, bend, squat, and occasionally lift between 10-20 15 pounds. 2) operate and use classroom equipment.
MENTAL INVOLVEMENT:
Must be able to: 1) understand, interpret, and follow written and verbal instructions; 2) maintain emotional control under stressful situations; 3) independently work with minimal supervision.
HUMAN RELATIONS INVOLVEMENT:
Must be able to: 1) work cooperatively with others. teachers, students, parents, and other school personnel; 2) respond positively to supervision and suggestions for improvement; 3) observe confidentiality of information; 4) greet the public courteously.
MINIMUM QUALIFICATIONS:
Must: 1) possess a high school diploma or equivalent, GED/HiSet; 2) be a least 18 years of age; and 43) successful completion of a district-administered skills test.
DESIRABLE QUALIFICATIONS
Clerical training and experience in computers and current word processing software.
APPROVED: ______________________________________ DATE:_________________
REVIEWED AND AGREED TO: _______________________ DATE: ________________
St. John the Baptist Parish School System
Job Description
JOB TITLE: Clerk 12-Month School Secretary/Clerk
REPORTS TO/EVALUATED BY: Principal/Supervisor
SALARY RANGE: Clerk 12-Month School Clerk /Central Office Clerk Salary Schedule
TERMS OF EMPLOYMENT: 240 days, 12 months
SCOPE OF RESPONSIBILITIES: Varies per assignment
For individuals with a disability, hiring decisions will be based on the individual’s ability to perform the essential functions of the job with or without a reasonable accommodation.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
1. Follows policies, procedures, rules and regulations of the St. John the Baptist Parish School Board.
2. Attends work regularly and arrives punctually.
3. Follows the time and/or duty schedule authorized by supervisor/designee for the work day.
4. Notifies supervisor promptly in case of absence and communicates in advance the date of return so proper provisions can be made.
5. Works cooperatively with others.
6. Displays proper respect for superiors.
7. Observes professional lines of communication at all times with individuals inside and outside the school system.
8. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and ethnic slurs when dealing with others.
9. Performs other duties as may be assigned which are related to the scope of the job.
10. Answers telephones and takes/relays messages in a polite, timely manner.
11. Prepares and types reports, letters, inventories, memoranda, and related documents from rough drafts, copies or notes.
12. Maintains proper bookkeeping systems pertinent to budgets when applicable.
13. Prepares and routes purchase orders and requisitions as required.
14. Maintains office or supply inventories.
15. Maintains current telephone listings.
16. Completes filing tasks efficiently.
17. Maintains employee attendance system (if assigned).
18. Maintains supervisors or department school administration’s calendar/school calendar when applicable.
19. Serves as receptionist as needed (if assigned).
20. Effectively communicates with other departments/offices.
21. Maintains record keeping in accordance with district requirements.
22. Receives, opens, sorts, and routes incoming mail when applicable.
23. Reproduces and distributes materials as needed.
24. Enters data into the computer files as needed.
25. Creates / revises forms as needed.
26. Accesses computer data as needed.
27. Keeps website current (if assigned).
28. Tabulates and prepares reports of financial and statistical data for school board, state, and federal agencies as needed.
29. Maintains a high level of ethical behavior and confidentiality of work-related information.
30. Demonstrates proper work attire and good grooming.
31. Observes professional lines of communication at all times with individuals inside and outside of the school system.
32. Maintains the confidentiality of records.
33. Attends work regularly and arrives punctually.
34. Follows break schedule and returns to station promptly.
35. Follows rules and regulations of the St. John the Baptist Parish School Board
36. Notifies supervisor promptly in case of absence, and communicates in advance the date of return so that proper provisions can be made.
37. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and/or ethnic slurs when dealing with others.
38. Performs other job duties as may be assigned which are related to the scope of the job.
WORK ENVIRONMENT
Must be able to: 1) work in an office setting with a variety of persons; 2) work in a school/office setting which includes both a climate controlled environment and outside areas which are subject to climate extremes; 3) comply with daily hours at assigned school site according to bargaining unit agreement. communicate effectively in English both orally and in writing, 2) maintain confidentiality, and 3) accurately give and receive information. Some after hour or weekend work may be required.
COMMUNICATIONS SKILLS
Must be able to: 1) effectively communicate in standard English, both orally and in writing 2) accurately give and receive information via communication system; and 3) communicate successfully and pleasantly with students, parents, school personnel, and the public; 4) follow oral and written directions; 5) prioritize; 6) organize; and 7) perform work independently.
EQUIPMENT USED
Must be able to handle use the telephone, audio-visual equipment, classroom computer, copy machine, laminator, calculator, and other appropriate machines.
PHYSICAL INVOLVEMENT
A clerk Must be able to stand, walk, reach, bend, squat, and occasionally lift 15 pounds.
MENTAL INVOLVEMENT
Must be able to: 1) understand, interpret, and follow written and verbal instructions from his/her supervisor; 2) maintain emotional control under stressful situations; and 3) work independently with minimal supervision.
HUMAN RELATIONS INVOLVEMENT
Must be able to: 1) work cooperatively with others; 2) respond positively to supervision and instructions; 3) observe confidentiality of information 4) greet the public courteously.
MINIMUM QUALIFICATIONS
Must possess: 1) High school diploma or equivalent, GED/HiSet; 2) Successful completion of the district-administered skills test; 3) skills in the operation of a computer and current word processing software; 4) knowledge of business English, grammar, punctuation, and basic mathematical functions and arithmetic; and 5) ability to edit correspondence and provide error-free copies.
DESIRABLE QUALIFICATIONS
Clerical training and experience in computers and current word processing software. Experience in bookkeeping and school finance is preferred.
REVIEWED AND AGREED TO: ______________________________ DATE: ___________
Employee Signature
APPROVED: ______________________________________________ DATE: ___________
Supervisor Signature
ST. JOHN PARISH SCHOOL SYSTEM
JOB DESCRIPTION
JOB TITLE: Electrician
REPORTS TO / EVALUATED BY: Supervisor of Custodial / Maintenance
TERMS OF EMPLOYMENT: 260-261 Days 12 months; 8 hours/day; 5 days/week
SALARY RANGE: Electrician Salary Schedule
SCOPE OF RESPONSIBILITIES: To attain and achieve standards of quality as necessary for the completion of construction, repairs,and assignments while maintaining standards of the electrical code.
For individuals with a disability, hiring decisions will be based on the individual's ability to perform the essential functions of the job with or without a reasonable accommodation.
_________________________________________________________ _______________________
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
1. Follows policies, procedures, rules and regulations of the St. John the Baptist Parish School Board.
2. Attends work regularly and arrives punctually.
3. Follows the time and/or duty schedule authorized by supervisor/designee for the work day.
4. Notifies supervisor promptly in case of absence and communicates in advance the date of return so proper provisions can be made.
5. Works cooperatively with others.
6. Displays proper respect for superiors.
7. Observes professional lines of communication at all times with individuals inside and outside the school system.
8. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and ethnic slurs when dealing with others.
9. Perform other duties as may be assigned which are related to the scope of the job.
10. Performs new electrical installation district wide as assigned.
11. Reviews electrical sub-contractors work throughout the district as assigned.
12. Performs electrical repair work throughout the district as assigned.
13. Assists with the development and maintenance of a checklist of scheduled maintenance on all electrical units and equipment in the district schools/properties.
14. Maintains an inventory of needed materials and parts to provide prompt service to all electrical units in the district.
15. Prepares a “Repair Completion Report” at the end of each repair assignment.
16. Reports any and all repair work performed or requested to the Supervisor of Custodial / Maintenance.
17. Attends in service training programs and meetings as designated by the Supervisor of Custodial / Maintenance.
18. Maintains a daily log of activities and mileage traveled.
19. Stays abreast of the current safety codes and laws governing the installation and maintenance of all electrical systems in the district.
20. Advises and makes recommendations about electrical problems, expansions, and new construction plans.
21. Completes requisition forms as necessary for materials and equipment needed to complete assigned jobs.
22. Performs preventive maintenance on electrical systems throughout the district as assigned.
23. Creates and maintains a safe work environment.
24. Follows the policies, procedures, rules and regulations of the St. John the Baptist School Board.
25. Attends work regularly and arrives punctually.
26. Notifies supervisor promptly in case of absence and communicates in advance the date of return so proper provisions can be made.
27. Follows assigned break schedule and returns to work station promptly.
28. Works cooperatively with others.
29. Displays proper respect for superiors.
30. Observes professional lines of communication at all times with individuals inside and outside the school system.
31. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and ethnic slurs when dealing with others.
32. Performs other duties as may be assigned which are related to the scope of the job.
WORK ENVIRONMENT
Duties may be both inside and outside. The employee can be exposed to temperature variations of hot and cold. Work areas may be around high voltage. Surfaces can be wet, slippery, and of a variety of inclines. Must comply with assigned hours on duty. Follows the district calendar. Evening, weekend, or holiday work may be required.
COMMUNICATION SKILLS
Must be able to: 1) effectively communicate in English both orally and in writing; 2) accurately give and receive information; and 3) communicate successfully and pleasantly with others.
PHYSICAL DEMANDS
Must possess the physical skills and stamina to perform job responsibilities, including but not limited to, climbing, digging, lifting, and carrying. Must possess skills in the use of tools, materials, and equipment, and be able to work in confined areas, from ladders, scaffolding, etc.
MENTAL RELATIONS INVOLVEMENT
Must be able to: 1) plan and implement appropriate work actions; 2) understand and interpret written and verbal instructions; 3) follow written and verbal instructions; 4) complete necessary paperwork for documentation of assignments; and 5) comply with state, parish and federal regulations.
HUMAN RELATIONS INVOLVEMENT
Must be able to: 1) work cooperatively with others; and 2) respond positively to supervision and suggestions for improvement.
MINIMUM QUALIFICATIONS
Must possess a high school diploma or GED.
Must be a minimum of 18 years of age.
Experience and training in electrical system preferred.
Must demonstrate knowledge of volts/ohms/amps/mega and know current capacity of different size wires, circuit breakers and fuses.
Must be in good health and must pass physical examination.
Must pass criminal history record check.
Must have a valid Louisiana driver’s license, reliable transportation, and be insurable.
Must furnish all hand or pouch tools.
Must have a valid electrician license. Must demonstrate knowledge of electrical systems by passing a district-administered skills test.
PREFERRED QUALIFICATIONS
Possesses a vehicle capable of transporting equipment/tools (i.e. ladders).
APPROVED:_______________________________________ DATE:_____________________
REVIEWED AND AGREED TO:________________________
ST. JOHN PARISH SCHOOL SYSTEM
JOB DESCRIPTION
JOB TITLE: Air Conditioning/Heating Technician
REPORTS TO / EVALUATED BY: Supervisor of Maintenance/Custodial Operations
TERMS OF EMPLOYMENT: 12 Months 260-261 Days, 12 months; 8 hours/day; 5 days/week
SALARY RANGE: HVAC/Electrician Salary Schedule
SCOPE OF RESPONSIBILITIES: To attain and achieve standards of quality as necessary for the completion of construction, repairs, and assignments of air conditioning and heating systems while maintaining standards of the electrical code.
For individuals with a disability, hiring decisions will be based on the individual's ability to perform the essential functions of the job with or without a reasonable accommodation.
_________________________________________________________ _______________________
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS
33. Follows the rules and regulations of the St. John the Baptist School Board. Follows policies, procedures, rules and regulations of the St. John the Baptist Parish School Board.
34. Attends work regularly and arrives punctually.
35. Follows the time and/or duty schedule authorized by supervisor/designee for the work day.
36. Notifies supervisor promptly in case of absence and communicates in advance the date of return so proper provisions can be made.
37. Follows assigned break schedule and returns to work station promptly. Follows the time and/or duty schedule authorized by supervisor/designee for the work day.
38. Works cooperatively with others.
39. Displays proper respect for superiors.
40. Observes professional lines of communication at all times with individuals inside and outside the school system.
41. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and ethnic slurs when dealing with others.
42. Perform other duties as may be assigned which are related to the scope of the job.
43. Performs air conditioning/heating/electrical repair work district-wide assigned.
44. Is responsible for new electrical installation of air conditioning and heating systems district-wide as assigned.
45. Is responsible for reviewing all air condition/heating/electrical subcontractors’ work throughout the district.
46. Assists in the development of a checklist of scheduled maintenance on all air conditioning / heating/electrical units in the district schools.
47. Maintains an inventory of needed materials and parts to provide prompt service to all air conditioning /heating/electrical units and equipment in the district.
48. Prepares a “Repair Completion Report” at the end of each repair assignment.
49. Reports any and all repair work performed or requested to the Supervisor of Custodial/Maintenance.
50. Attends in service training programs and meetings as designated by the Supervisor of Custodial / Maintenance.
51. Maintains a daily log of activities and mileage traveled (to be certified by supervisor).
52. Stays abreast of safety codes and laws governing the installation and maintenance of all air conditioning/heating/electrical units in the district.
53. Advises and recommends air conditioning/heating solutions, expansions and new construction plans.
54. Completes requisition forms as necessary for materials and equipment needed to complete assigned jobs.
55. Performs preventative maintenance on air conditioning and heating systems throughout the district as assigned.
56. Creates and maintains a safe work environment.
WORK ENVIRONMENT
Duties may be both inside and outside. The employee can be exposed to temperature variations of hot and cold. Work areas may be around high voltage. Surfaces can be wet, slippery, and of a variety of inclines. Evening, weekend, or holiday work may be r3equired.
COMMUNICATION SKILLS
Must be able to: 1) effectively communicate in English both orally and in writing; 2) accurately give and receive information; and 3) communicate successfully and pleasantly with others.
PHYSICAL DEMANDS
Must possess the physical skills and stamina to perform job responsibilities, including but not limited to, climbing, digging, lifting, and carrying. Must possess skills in the use of tools, materials, and equipment, and be able to work in confined areas, from ladders, scaffolding, etc.
MENTAL RELATIONS INVOLVEMENT
Must be able to: 1) plan and implement appropriate work actions; 2) understand and interpret written and verbal instructions; 3) follow written and verbal instructions; 4) complete necessary paperwork for documentation of assignments; and 5) comply with state, parish and federal regulations.
HUMAN RELATIONS INVOLVEMENT
Must be able to: 1) work cooperatively with others; and 2) respond positively to supervision and suggestions for improvement.
MINIMUM QUALIFICATIONS
Must possess a high school diploma or equivalent; GED/HiSet.
Must be a minimum of 18 years of age.
Experience and training in electrical system preferred.
Must have specialized training in repair and maintenance of air conditioning and heating, including commercial systems, chiller and cooler towers, and computerized systems.
Must be in good health and must pass physical examination.
Must pass a criminal history records check.
Must have a valid Louisiana driver’s license, reliable transportation, and be insurable.
Must furnish all hand and pouch tools.
Must have a valid air conditioning/heating/electrician certification.
Must pass a district-administered assessment.
APPROVED:_______________________________________ DATE:_____________________
REVIEWED AND AGREED TO:________________________ DATE:_____________________
ST. JOHN PARISH SCHOOL SYSTEM
JOB DESCRIPTION
JOB TITLE: Accounting Supervisor
REPORTS TO / EVALUATED BY: Executive Director of Business and Finance
TERMS OF EMPLOYMENT: 240 days; 12 months
SALARY RANGE: Supervisor Salary Schedule
SCOPE OF RESPONSIBILITIES: Performs the necessary work for all general accounting functions of St. John the Baptist School Board
For individuals with a disability, hiring decisions will be based on the individual's ability to perform the essential functions of the job with or without a reasonable accommodation.
PERFORMANCE RESPONSIBILITIES / ESSENTIAL FUNCTIONS
1. Follows policies, procedures, rules and regulations of the St. John the Baptist Parish School Board.
2. Attends work regularly and arrives punctually.
3. Follows the time and/or duty schedule authorized by supervisor/designee for the work day.
4. Notifies supervisor promptly in case of absence and communicates in advance the date of return so proper provisions can be made.
5. Works cooperatively with others.
6. Displays proper respect for superiors.
7. Observes professional lines of communication at all times with individuals inside and outside the school system.
8. Makes use of constructive criticism and avoids the use of sarcasm, undue criticism, inappropriate language and behavior, and the use of racial and ethnic slurs when dealing with others.
9. Performs other duties as may be assigned which are related to the scope of the job.
10. Provides continuous training and support for school/central office bookkeepers.
11. Assist with supervision of school/central office bookkeepers.
12. Maintains and accounts for all fixed assets.
13. Assists with budget preparation and monitoring for all funds.
14. Assists with monthly close out for all funds.
15. Assists with and coordinates payroll.
16. Arranges for the internal auditing of school accounts.
17. Works with all external auditors.
18. Assists with all state reporting.
19. Assists with preparation of the Comprehensive Annual Financial Report.
20. Supervises the activities of the bookkeeping and accounting departments, i.e. schools and central office.
21. Assists with the preparation of the tax mileages to be levied.
22. Obtains Certified Louisiana School Business Administrator (CLSBA) certification within seven years after hire.
23. Supervises/Coordinates the preparation of yearly W-2 Income Tax Statements and Form 1099.
24. Serves as backup to the accounts payable function.
25. Serves as backup to the purchasing agent in his/her absence.
26. Serves as backup to the executive director of business and finance in his/her absence.
27. Follows the rules and regulations of the St. John the Baptist Parish School Board.
28. Notifies supervisor promptly in case of absence and communicates in advance the date of return so that proper provisions can be made.
29. Attends work regularly and arrives punctually.
30. Displays proper respect for superiors.
31. Observes professional lines of communication at all times with individuals inside and outside the school system.
32. Assisted by his/her evaluator, collaboratively develop and implement a professional growth plan based on the district’s Personnel Evaluation criteria.
33. Serves as an acceptable role model for students, demonstrates personal and intellectual honesty and respects the rights of others.
34. Makes use of constructive criticism and avoids use of sarcasm, undue criticism, inappropriate language and behavior, and use of racial and/or ethnic slurs when dealing with others.
35. Accepts other duties as may be assigned which are related to the scope of the job.
WORK ENVIRONMENT
The Accounting Supervisor is required to: 1) work in an office type setting, climate controlled environment adhering to school board energy policy; 2) sometimes work evenings, weekends, and holidays as required by job responsibilities and supervisors; 3) often visit schools and attend meetings in various locations locally and outside the parish.
COMMUNICATIONS SKILLS
The Accounting Supervisor must be able to: 1) communicate effectively in English both orally and in writing; 2) have ability to accurately give and receive information via telecommunication system; 3) communicate successfully and pleasantly with the public and St. John Parish school system employees; 4) accurately compile data, summarize information and provide written reports to supervisor; 5) represent school system at various public functions.
EQUIPMENT USED
Telephone, copy machine, facsimile machine, calculator, computer and scanners.
PHYSICAL INVOLVEMENT
Sitting is required most of each work day. Must be able to operate office equipment. Standing, walking, reaching, bending lifting up to 10-50 pounds is sometimes required. Ability to provide own transportation to schools, work locations, and meeting sites. Mobility skills necessary to access a variety of work locations.
MENTAL INVOLVEMENT
The Accounting Supervisor must: 1) understand and interpret written and verbal instructions from supervisor; 2) must be able to work independently with minimal supervision; 3) comply with federal, state and parish regulations.
HUMAN RELATIONS INVOLVEMENT
The Accounting Supervisor must be able: 1) to work compatibly in group settings; 2) to respond positively to supervision and to accept suggestions for improvement.
MINIMUM QUALIFICATIONS
A baccalaureate degree in accounting or finance with three (3) years governmental accounting experience.
PREFERRED QUALIFICATIONS
Three (3) years of governmental accounting experience.
APPROVED: ______________________________________________ DATE: __________
REVIEWED AND AGREED TO: ______________________________ DATE: __________
**************************
ITEM 7. BUSINESS AND FINANCE
Mr. Boughton was not present to report on this item, however, it was for informational purposes only.
ITEM 8. OLD BUSINESS
ITEM 8a. Public Comment. Mr. Patrick H. Sanders – Request Approval of 2020 School Board Meeting Calendar.
MOTION BY: Triche
SECOND BY: Jones
MOTION: To approve the 2020 School Board Meeting Calendar (with 1 adjustment: August meeting location changed to Emily C. Watkins)
No objections.
Roll Call:
10 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
**************************
|
St. John the Baptist Parish
School Board Meeting Dates
January 1, 2020 through December 31, 2020
Date |
Time |
Location |
January 16, 2020 |
6:00 p.m. |
West St. John Elementary |
February 13, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
March 12, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
April 2, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
April 23, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
May 7, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
May 28, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
June 11, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
July 16, 2020 |
6:00 p.m. |
West St. John Elementary |
August 13, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
September 17, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
October 15, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
November 12, 2020 |
6:00 p.m. |
Godchaux Grammar Cafeteria |
December 10, 2020 |
6:00 p.m. |
Emily C. Watkins Elementary |
Godchaux Grammar Cafeteria: 1600 Highway 44, Reserve, Louisiana
West St. John Elementary School: 2555 LA Hwy. 18, Edgard, Louisiana
Emily C. Watkins Elementary School: 944 La. Hwy. 628, LaPlace, Louisiana
**************************
ITEM 9. NEW BUSINESS
ITEM 9a. Public Comment. Mr. David Andras – Request Permission to file and accept all required documents and forms for the 2020-2021 E-Rate Grant for Priority 1 and 2 items
MOTION BY: Keller
SECOND BY: Mitchell
MOTION: To grant permission to file and accept all required documents and forms for the 2020-2021 E-Rate Grant for Priority 1 and 2 items
No objections.
Roll Call:
10 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
ITEM 9b. Public Comment. Mr. David Andras - Permission to file RFP for internal wireless access points or renew existing contract if needed
MOTION BY: Burl
SECOND BY: Keller
MOTION: To grant permission to file RFP for internal wireless access points or renew existing contract if needed
No objections.
Roll Call:
10 Yeas - Holden, Burl, Keller, DeFrancesch, Jones, Schum, Wallace, Mitchell, Triche, Sanders
1 Absent - Johnson
The motion carried.
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
ITEM 9c. Public Comment Dr. Gerald Keller – Discuss and take action regarding St. John the Baptist Parish District Attorney’s Office serving as legal advisor to School Board and Board Meetings
Mr. Sanders asked Dr. Keller to explain this item. He then read aloud the legal report regarding this item: Pursuant to LSA-R.S. 16:2, the District Attorney is the statutory general counsel for the School Board. Because this designation is a mandate under Louisiana law, no formal action by the Board to engage or recognize the District Attorney as such is necessary. As evidenced by our continued submission of legal advice to the Board through the Legal Reports, our office has maintained our statutory obligations and responsibilities to the Board. To fully engage our office, the only action required of the Board is to direct the Administrative staff to forward contracts, legal questions etc. to our office for legal review, response etc.
Dr. Keller stated that he would like to negotiate a financial contract with the District Attorney so that a member of the District Attorney’s staff would be present at all School Board meetings.
Following discussion, the Dr. Keller agreed to defer this item to the January meeting so that the Board could meet with the District Attorney to discuss this item.
ITEM 9d. Public Comment. Mr. Clarence Triche – Renew the motion made and passed at the November 20, 2019 Special Meeting regarding Item 3
Mr. Triche pulled this item from the agenda.
ITEM 10. ADMINISTRATIVE MATTERS
ITEM 11. BOARD ITEMS OF INTEREST
Mrs. Schum asked for several items:
1. Salary Study Committee – would like to see this in place for January meeting.
2. NIET – indicated we would receive an attitudinal study and retention by school – asked administration to check on this
3. RFQ for Supt. Search – has this been done yet?
Ms. Mitchell: BESE Board Meeting – denied Type 2 Charter to La Premier Charter, so they will be opening as a Type 1 Charter at the Lifehouse Campus.
Mr. Wallace thanked Ms. Robinet for the hospitality in hosting this Board Meeting.
Mr. Burl asked if the date has been set for the Retreat. Mr. Sanders stated that the retreat date has not been set, however, Ms. Deborah Write will be here on January 15th (9-4) and 16th (9-12) to continue the Board Governance Training.
Mr. Sanders stated for the record: Interim position that was granted December 21, 2019 through June 30, 2020, or until a permanent superintendent is hired.
ITEM 12. ADJOURNMENT
The agenda having been completed, and there being no further business, there was a
MOTION BY: Mitchell
SECOND BY: DeFrancesch
MOTION: Motion for adjournment.
There were no objections.
The meeting adjourned at 7:22 p.m.
________________________________ ________________________________
Heidi Trosclair, Secretary Patrick H. Sanders, President
------------------------------------------------------------------------------------------------------------------------------------------
LEGAL REPORT AS SUBMITTED BY THE
ST. JOHN THE BAPTIST PARISH DISTRICT ATTORNEY’S OFFICE:
Legal Report
AGENDA - ST. JOHN PARISH SCHOOL BOARD MEETING
December 12, 2019 – 6:00 p.m.
Emily C. Watkins Elementary School ~ LaPlace, Louisiana
This Legal Report is the official communication of legal advice and recommendation(s) to the St. John the Baptist Parish School Board. This document is a public record. This Legal Report shall be incorporated into the approved minutes of the meeting specified above and made a part of the official public record of the St. Joh the Baptist Parish School Board.
Each public officer in St. John the Baptist Parish is required by LSA–R.S. 42:141 to take the oath of office prescribed for in Article 10 §30 of the Louisiana Constitution. In accordance therewith, each public officer has a duty to support the constitution and laws of the United States and the constitution and laws of this state, including but not limited to the Louisiana Open Meetings Law, St. John the Baptist Parish School Board Policies and Robert’s Rules of Order.
The District Attorney’s office is available to render written opinions, upon the submission of a duly passed motion or resolution of the St. John the Baptist Parish School Board stating the legal question. A minimum of forty–five (45) calendar days from the date a motion or resolution is passed may be required to render an opinion, if it is necessary to gather facts and documents for a comprehensive legal review and analysis.
1. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE
2. ROLL CALL OF MEMBERS
3. APPROVAL OF MINUTES a. Public Comment. Minutes of: Meeting of November 14, 2019; and Special Meeting of November 20, 2019 (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
*** Public Comment. Mr. Patrick H. Sanders – Accept resignation from Interim Superintendent Heidi Trosclair,
effective December 20, 2019 (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
*** Public Comment. Mr. Patrick H. Sanders – Appoint an Interim Superintendent (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
4. SUPERINTENDENT'S REPORT – Ms. Heidi Trosclair, Interim Superintendent
a. Public Comment. Ms. Heidi Trosclair – Recognition of Christmas Card Contest Winners
5. EDUCATIONAL PRESENTATIONS AND RECOGNITIONS BY THE BOARD OR STAFF a. Public Comment. Mrs. Serina Duke – Presentation of Teachers of the Year, SPED Personnel of the Year, and Principal of Distinction
6. PERSONNEL MATTERS a. Public Comment. Mrs. Serina Duke – Request approval of Revised Job Descriptions: 10-Month Secretary; 12-Month Secretary; Electrician; Air Conditioning/Heating Technician; Accounting Supervisor (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
7. BUSINESS AND FINANCE a. Public Comment. Mr. Felix Boughton – Monthly Budget to Actual
8. OLD BUSINESS a. Public Comment. Mr. Patrick H. Sanders – Request Approval of 2020 School Board Meeting Calendar (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
9. NEW BUSINESS a. Public Comment. Mr. David Andras – Request Permission to file and accept all required documents and forms for the 2020-2021 E-Rate Grant for Priority 1 and 2 items (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
b. Public Comment. Mr. David Andras - Permission to file RFP for internal wireless access points or renew existing contract if needed (Requires action)
The District Attorney’s Office was not consulted or asked to review any materials related to this issue.
c. Public Comment. Dr. Gerald Keller – Discuss and take action regarding St. John the Baptist Parish District Attorney’s Office serving as legal advisor to School Board and Board Meetings (Requires action)
Pursuant to LSA-R.S. 16:2, the District Attorney is the statutory general counsel for the School Board. Because this designation is a mandate under Louisiana law, no formal action by the Board to engage or recognize the District Attorney as such is necessary. As evidenced by our continued submission of legal advice to the Board through the Legal Reports, our office has maintained our statutory obligations and responsibilities to the Board. To fully engage our office, the only action required of the Board is to direct the Administrative staff to forward contracts, legal questions etc. to our office for legal review, response etc.
d. Public Comment. Mr. Clarence Triche – Renew the motion made and passed at the November 20, 2019 Special Meeting regarding Item 3 (Requires action)
The Louisiana Open Meetings Law requires each agenda item to be identified with reasonable specificity to allow the public proper notice of what will be discussed. Our office recommends the Board wave policy to amend this agenda to reword this item so that it is reasonably specific for the public to know what will be discussed.
10. ADMINISTRATIVE MATTERS
11. BOARD ITEMS OF INTEREST
12. ADJOURNMENT