PROCEEDINGS OF THE ST. JOHN THE BAPTIST PARISH SCHOOL BOARD
RESERVE, LA - Meeting of February 8, 2010
The Chair called the meeting to order and read the following call:
HONORABLE MEMBERS OF THE SCHOOL BOARD
Parish of St. John the Baptist
Dear Board Member:
Upon call of the President, the St. John the Baptist Parish School Board will meet
in special session at Godchaux Grammar Cafeteria, 1600 Highway 44, Reserve, Louisiana, on Monday, February 8, 2010, at 1:00 p.m.
An agenda for the meeting is attached.
Sincerely,
s/Courtney P. Millet, Ph.D.
Superintendent/Secretary
The Chair called for a moment of silent meditation followed by the Pledge of Allegiance.
ROLL CALL OF MEMBERS:
PRESENT: Messrs. Keller, Jones, Johnson, Wise, Bacas, Triche.
ABSENT: Messrs. Jack, Burl, Sanders, Madere, Ory.
There were 6 members present and 5 absent.
ITEM 3. LGAP - Emergency Roof Repairs. Mr. Bob Cooper, CSRS Program Management Team Member, stated that the reason for this request is to give the Superintendent the authority to negotiate a contract for replacing the roof at Leon Godchaux Accelerated Program immediately. Mr. Cooper explained that 3 bids will be sought before choosing a contractor. Upon approval by the Board, advertising will begin on February 9, 2010.
Mr. Sanders arrived at 1:07 p.m. and was recorded as present.
A motion was made by Mr. Triche, seconded by Mr. Jones, to approve a resolution to certify the existence of a public emergency due to roof leaks at Leon Godchaux Success Academy.
RESOLUTION
This Resolution is to certify the existence of public emergency due to roof leaks at Leon Godchaux Success Academy which are resulting in damages to property and have created the necessity to relocate students to inadequate educational spaces and to provide notice of such public emergency as provided by La. R.S. 38:2212 D.
WHEREAS, due to the roof leaks and the general weather pattern, the St. John the Baptist Parish School Board is suffering severe damages to its property, including damage to various pieces of equipment located within the Leon Godchaux Success Academy Facility and related facilities; and
WHEREAS, due to severe roof leaks and the failure of the roofing systems, there is a danger that ceilings may fall on students, faculty, and staff at the Facility and equipment and furnishings may be additionally damaged; and
WHEREAS, La. R.S. 38:2212 D provides that advertisement for public bids shall not apply in cases of public emergencies; and
WHEREAS, there is need to provide for immediate action to replace or redo the roofs at the Leon Godchaux Success Academy facility and related facilities since repairs alone are futile due to the advanced ruined condition of the roofs;
BE IT RESOLVED AND ORDAINED that the St. John the Baptist Parish School Board, at a legally convened meeting, hereby certifies that a public emergency exists due to the continuing roof leaks at Leon Godchaux Success Academy and related facilities and, pursuant to said public emergency, the Superintendent of Schools, or her designee, are authorized, without the necessity of advertising or complying with the formalities of La. R.S. 38:2212, et seq., to negotiate all contracts necessary to effect the emergency repairs and replacement of the roofs and return the students to the proper educational spaces.
RESOLVED AND ORDAINED that notice of the provisions in this Resolution shall be published in L'Observateur within ten days of the adoption of this resolution.
Upon roll call, the following votes were tabulated:
YEAS: __________ _________
NAYS: __________
ABSENT: __________
And the Resolution was declared adopted this ______ day of February, 2010.
______________________________________
Gerald J. Keller, Ph.D.
President
St. John the Baptist Parish School Board
______________________________________
Courtney P. Millet, Ph.D.
Secretary/Treasurer
St. John the Baptist Parish School Board
Following discussion, the President called for a roll call. Upon roll call, there were 6 Yeas (Sanders, Jones, Johnson, Wise, Bacas, Keller), 1 Nay (Triche), 4 Absent (Jack, Burl, Madere, Ory) and the motion carried.
Dr. Millet stated that each Board member was provided with a copy of a letter addressing Mr. Ali Burl’s request regarding payments to CSRS. She stated that to date, CSRS has been paid zero dollars outside of the bond program. CSRS does have one project that was added to our scope of work outside of the bond program, which was the HVAC at Fifth Ward Elementary School, but they have not yet invoiced the School Board. Dr. Millet also stated that it was important to note that some of the items CSRS has completed to assist the district are clearly outside of their scope of work, but for which they have not asked for any additional fees.
Mr. Russ Wise requested that a discussion of maintenance review procedures be placed on the next agenda.
Mr. Patrick Sanders, along with Dr. Gerald Keller, requested that an automobile survey for a school zone caution light being placed on the River Road (Hwy. 44) by Fifth Ward Elementary School be placed on the next agenda.
Mr. Keith Jones congratulated Dr. Millet on her contract extension. He thanked her for all her hard work and dedication and wanted to note publicly that it has not gone unnoticed.
ITEM 4. ADJOURNMENT: The agenda having been completed, and there being no further business, Mr. Triche offered a motion for adjournment, seconded by Mr. Johnson. There were no objections. The meeting adjourned at 1:38 p.m.
/s/Gerald Keller
Gerald J. Keller, Ph.D., President
St. John the Baptist Parish School Board
/s/Courtney P. Millet
Courtney P. Millet, Ph.D.Secretary/Treasurer
St. John the Baptist Parish School Board