FILE:  BBC

Cf:  BD, CI, GAK

 

SCHOOL BOARD COMMITTEES

 

COMMITTEE MEETINGS

 

The agenda, time and date of committee meetings shall be set by the Committee Chairperson in consultation with the Superintendent and the School Board President.

 

Items of business may not be added to a committee’s meeting agenda except by unanimous approval of the members present at the meeting.

 

All School Board committee meetings shall be subject to the same policies and statutory provisions as regular and special meetings of the School Board.  As such, all committee meetings shall be advertised according to state statutes and School Board policy and shall be open to the public, except in those instances allowed as provided by state law.  A majority of the committee membership shall constitute a quorum for purposes of making recommendations.  Only appointed members of the Committee shall be allowed to vote on items submitted for its consideration and approval.

 

Minutes shall be taken of the proceedings of all committee meetings and a draft copy shall be sent to all School Board members. The approved minutes shall be sent to the superintendent’s office for filing. 

 

All committees of the School Board, and all other bodies created or established by the School Board preferably should not hold their meetings during the weeks of regularly scheduled School Board meetings, with the exception of the Finance Committee and the Lands and Facilities Committee, who may find it necessary to convene the week of the regularly scheduled School Board meeting. The time and place of such committee meetings may be changed after due notice and in accordance with School Board policy.

 

If a committee goes into executive session in accordance with School Board policy, no person other than a School Board member, the Superintendent, and the General Counsel shall be admitted to such executive session without permission of the committee chairman.

 

In the absence of a quorum of committee members, the School Board President shall be allowed to participate as a voting member of the committee.  If a quorum is not achieved in a reasonable amount of time (15 minutes), the meeting will be rescheduled, and discussion shall not take place.

 

COMMITTEES

 

Appointments to School Board Committees shall be made by the School Board President at the direction of the School Board.

 

Committees shall be guided by the following rules and procedures:

 

  1. Committee meetings shall be announced in the same manner as regular or special meetings and should be governed by provisions of the Open Meetings Law.

  2. Within the Louisiana Public Records Act, committees may have access to school personnel and District information, as outlined in School Board policy.  However, all access to personnel and information shall be coordinated with the Superintendent.

  3. Committees shall report to the School Board on a regular basis. 

  4. Chairperson may limit discussion of an item on the basis of time.

  5. A simple majority of the membership present at the meeting is needed for a motion to pass or fail.

  6. Any motion for action must be initiated by a committee member and subsequently seconded by a committee member.

  7. The following are Committees of the St. John the Baptist Parish School Board:

 

  1. Executive Committee – comprised of:  Three (3) Members – Board President, Board Vice-President, and 1 Board President Appointee

 

  1. Duties and Responsibilities:

 

  1. Review and develop the Superintendent’s contract;

  2. Assist in the annual Superintendent’s evaluation;

  3. Review the School Board’s policy manual of operation and make recommendations on policies to the full School Board for approval.

 

  1. Finance Committee – comprised of:  Two (2) appointed School Board members; The School Board President or his/her designee; The  Superintendent or his/her designee;  Two employees; and One parent or community member.

 

  1. The Finance Committee will conduct business for any and all matters pertaining to and relative to School Board Finance.

 

  1. Personnel Committee - comprised of:  Seven (7) Members - 2 appointed School Board members; The School Board President or his/her designee; The Superintendent or his/her designee; 2 employees; and 1 parent or community member.

 

  1. The Personnel Committee will conduct business for any and all matters pertaining to and relative to School Board Personnel.

 

  1. Curriculum Committee - comprised of:  Seven (7) Members - 1 School Board Member, 3 SJAE Appointed Teachers, 2 Superintendent-Appointed Administrators, 1 Parent/Community Member.

 

  1. The Curriculum Committee will conduct business for any and all matters pertaining to and relative to Curriculum.

 

  1. Discipline Committee – comprised of:  Sixteen (16) Members - 5 Classroom Teachers, 1 SPED Teacher, 2 Guidance Counselors, 2 Principals, 1 Bus Driver, 1 CWA Supervisor, 1 School Board Member, 1 Supt. Appointee, 2 Parents

 

  1. The Discipline Committee will conduct business for any and all matters pertaining to and relative to Student Discipline.

 

  1. Insurance Committee – comprised of:  Ten (10) Members - 5 Appointed by SJAE & 5 Appointed by School Board

 

  1. The Insurance Committee will conduct business for any and all matters pertaining to and relative to Employee Insurance.

 

  1. Calendar Committee – comprised of:  50% Appointed by the SJAE and 50% Appointed by the Superintendent

 

  1. The Calendar Committee will conduct business for any and all matters pertaining to and relative to School Board Calendars.

 

  1. Land and Facilities Committee – comprised of:  Five (5) Membersof the School Board, approved from recommendations of the President.

 

  1. The Land and Facilities Committee will conduct business for any and all matters pertaining to and relative to School Board Land and Facilities.

 

  1. Strategic Planning Committee – comprised of:  7 (Seven) Members: Five (5) Members of the School Board, approved from recommendations of the President and 2 members from administration (Chief of Academics and Chief of Operations).

    Purpose and Mission:  The Strategic Planning Committee ensures alignment of the values, mission and key performance indicators that represent all stakeholders of St. John the Baptist Parish Schools.

 

  1. The Strategic Planning Committee will conduct business for any and all matters pertaining to and relative to School Board Strategic Planning.

 

  1. Special Committees – Other special committees may from time to time be appointed by the President or School Board to study specific issues.  The membership of any special committee need not be restricted to members of the School Board, but may include such persons who may have knowledge or interest in the subject studied.  Special committees shall report their findings to the School Board.

 

  1. School Board Committee Appointments

 

  1. The term of office for each School Board standing committee is two (2) years. The term begins in January of odd numbered years.

  2. One (1) School Board member shall chair each committee meeting and he/she shall be selected by the majority vote of the committee membership.  Committees may choose to elect a Vice-Chair.

 

  1. School Board Committee Elections

 

  1. To qualify for service on any School Board Committee, an employee in the appropriate category (teacher or support personnel) shall:

 

  1. Have three (3) years successful work experience with the St. John the Baptist Parish School Board.

  2. Be currently employed full-time by the St. John the Baptist Parish School Board.

  3. Sign an official nominating ballot indicating his/her understanding of the responsibilities if elected to represent his/her peers.

 

  1. Parents or community members wishing to serve on a committee shall:

 

  1. Be a voting resident of St. John the Baptist Parish.

  2. Cannot be an employee of the St. John the Baptist Parish School Board.

  3. Sign an official nominating ballot indicating his/her understanding of the responsibilities if elected to represent his/her peers.

 

  1. Committee Election Process

 

  1. The Human Resources Department will distribute nomination ballots to all employees and parents electronically.

  2. Ballots shall be distributed the first week of November and remain open for 14 calendar days.

 

  1. School Board Committee Replacements

 

  1. If a committee member misses over fifty percent (50%) of the meetings over a six-month period, or misses three (3) meetings in a row without a valid excuse, that committee member forfeits his/her seat on that standing committee and shall be replaced.

  2. Replacement shall come from the list of candidates who qualified for the Committee.

 

New policy:  August 8, 2024

 

 

Ref:    La. Rev. Stat. Ann. §§17:55, 17:81, 42:19

Board minutes, 9-4-14, 9-18-14, 4-1-15, 9-8-16, 8-8-24

 

St. John the Baptist Parish School Board