Cf:  ABD





The St. John the Baptist Parish School Board shall require written minutes of all of its open meetings be kept.  Such minutes shall include:


  1. The date, time, and place of the meeting.

  2. The names of members of the public body recorded as either present or absent.

  3. The substance of all matters deliberated, and, at the request of any member, a record, by individual member, of any votes taken.

  4. Any other information that any School Board member requests be included or reflected in the minutes.


The Superintendent shall be responsible for keeping all minutes of the School Board in a book provided for that purpose and, within twenty (20) days after the meeting, present them to be published one (1) time in the official journal of the School Board.  The minutes shall be mailed to each member as soon as reasonably possible following the meeting.  The acts of the School Board shall be attested to by the signatures of the President and Secretary to the School Board and shall be filed and maintained in its administrative offices as public records and shall not be moved therefrom.


The School Board shall post on its website a copy of the School Board minutes made available for publication and shall maintain a copy of those minutes on its website for at least three (3) months after the posting.  The School Board shall post the minutes on its website within ten (10) days after publication in the official journal.


All minutes of the School Board shall be public records and shall be made available within a reasonable time after the meeting, except where such disclosures would be inconsistent with statutory provisions.  In addition, transcribed minutes of meetings shall reflect total transactions of School Board considerations and when approved shall bear the signature of the Secretary and President.




The School Board shall select a newspaper as the official journal of the School Board to publish all official minutes of School Board meetings, as well as all other legal advertising.  The official journal shall meet all qualifications as outlined in state law and any others the School Board may prescribe.


New policy:  December 2, 2010

Revised:  September 22, 2011

Revised:  April 1, 2015



Ref:    La. Rev. Stat. Ann. ยงยง14:132, 17:81, 17:91, 42:12, 42:13, 42:20, 43:141, 43:144, 43:145

Board minutes, 12-2-10, 9-22-11, 4-1-15


St. John the Baptist Parish School Board