FILE:  DJ

Cf:  DC

EXPENDITURE OF FUNDS

In accordance with statutory provisions, the St. John the Baptist Parish School Board shall direct the Superintendent to serve as treasurer for the School Board, who shall receive, hold in custody, and expend all funds as directed by the School Board and in conformance with statutory accounting and budgetary requirements.  The Superintendent shall also maintain pertinent regulations and procedures to assure the proper expending of School Board funds.

No expenditure of funds shall be made where the expenditure would be more than funds available, unless approved by the School Board.

DISBURSEMENTS/ACCOUNTS PAYABLE

The School Board shall authorize the School Board administration to process and issue payment without obtaining the Superintendent's and School Board President's approval for:  School Board approved contracts (i.e. life insurance, health insurance); payroll deductions; utilities; and federal, state and local mandated disbursements (i.e. retirement, social security).

All other payments shall be approved by the Superintendent and School Board President before payment is issued.

The School Board’s policy on cash disbursements shall ensure a system of proper checks and balances, that all disbursements are supported by adequate documentation, that vendor records are safe guarded and that all vendors are paid in a timely manner.  The goal of the School Board is have an invoice paid within thirty (30) days from the date the goods or services are received and approved.

In all instances, payments shall not be released before obtaining approval from the Executive Director of Finance, who shall verify the availability of cash.

Revised:  November, 2010

Revised:  April 20, 2023

Ref:    La. Rev. Stat. Ann. §17:97

Board minutes, 4-20-23

St. John the Baptist Parish School Board